ATOMS - Workplace Associate
Requirements
• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively. • Experience sourcing, managing, and negotiating with external partners, including janitorial, snacks, property management, and other workplace vendors. • Strong knowledge of Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides. • Experience using ticketing software such as Jira, Freshservice, or ServiceNow. • Ability to navigate ambiguity and shifting priorities in a fast-paced environment. • Workplace or facilities experience in a startup environment is a plus. • Strong planning, organization, prioritization, execution, and attention to detail. • Passion for creating a positive, engaging, and welcoming office culture, with a proactive and people-first mindset. • What success looks like • Successful Workplace Associates at Atoms are more than administrators — they are the heartbeat of the office. They keep operations invisible because everything just works. They anticipate needs before they arise, build strong relationships with internal stakeholders and external vendors, and take genuine pride in creating a workplace where every employee feels supported and welcomed. • Rather than simply reacting to issues, they identify systemic improvements that make our workplaces run better over time and help create a consistent experience across locations.
Responsibilities
• We are seeking a Workplace Associate to join our Workplace Team in London, reporting to our Global Workplace Manager. In this role, you will oversee workplace operations across our London, Paris, and Vilnius offices, ensuring a consistent, high-quality employee experience across all three locations. • Workplace Associate • You will be responsible for the day-to-day activities that keep our workplaces clean, functional, organized, and running smoothly. You will work closely with HR, IT, Security, Facilities, and local vendors to support office operations, resolve issues, and help build a culture where employees feel genuinely supported at work. • Oversee day-to-day workplace operations across our London, Paris, and Vilnius offices, ensuring consistent standards and employee experience across all three locations. • Ensure offices are clean, organized, and fully functional at all times. • Order, receive, inventory, and stock snacks, beverages, and office supplies. • Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages. • Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias. • Maintain meeting room cleanliness and readiness throughout the day. • Continuously review and improve operational procedures to maximize space utilization, equipment use, and waste reduction. • Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans. • Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors. • Support onboarding and offboarding logistics in coordination with HR, IT, and Security. • Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace team members. • Support internal communications around operational changes, events, and workflow updates. • Provide proactive and responsive support for both routine and emergency workplace needs. • Build a positive onsite culture and employee experience through an employee-first approach. • Organize onsite office events and coordinate the annual events calendar across the region.
Benefits
• At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow. • What else you need to know • This role is based in our London office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week. • Ready to join us as we serve those who serve others?
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