code-metal - Proposal Coordinator

Remote ; Boston Hub; San Francisco Hub; Washington DC Office - Hybrid3w ago

Remote Senior NA Government Grants Coordinator Performance Management Government Relations Business Development Procurement Reporting

Requirements

• 5+ years of experience in DoD proposal coordination, business development operations, government contracting, or a related role. • Strong organizational and project management skills. • Exceptional attention to detail and ability to manage multiple deadlines at once. • Strong written communication, proofreading, and editing skills. • Ability to work independently and proactively follow up with contributors. • Applied experience with Shipley or similar proposal development methodologies. • Proficiency with Google Suite and Microsoft Suite. • Eligible to obtain and maintain an active U.S. Top Secret security clearance • Familiarity with FAR and non FAR based government acquisitions. • Experience supporting DoD business development, capture, or proposal activities. • Experience supporting technology, software, AI, defense, or engineering proposals.

Responsibilities

• Coordinate proposal activities from pre-solicitation release through final submission, including schedules, assignments, reviews, and deadlines. • Support research into government customers, acquisition pathways, contract vehicles, incumbent contractors, and upcoming requirements. • Review solicitations and develop compliance matrices, proposal outlines, checklists, and submission requirements. • Monitor and track government procurement sources and portals for opportunities, amendments, notices, and relevant customer activity. • Coordinate inputs across growth, technical, contracts, pricing, finance, and external partners and translate their input into clear, compliant, and compelling written responses. • Draft and contribute proposal content, including executive summaries, management, past performance, and other response sections. • Coordinate capture and proposal meetings, track action items, and follow up with responsible owners. • Perform desktop publishing including proposal formatting, editing, quality control, document assembly, and final submission. • Maintain reusable proposal content, templates, past performance, resumes, and corporate documentation. • Support pipeline management, recurring reviews, leadership reporting, and analysis of business development activity.

Benefits

• Pay depends on experience, but we strive to be at the upper end of the salary range • Health care plan with 100% premium coverage, including medical, dental, and vision • 401k with 5% matching • Paid Time Off (uncapped vacation, plus sick and public holidays) • Flexible hybrid or remote work arrangement • Relocation assistance for qualifying employees • Wage Transparency - The salary range for this role is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including, but not limited to, individual proficiency, skills, experience, and location.