econstruct - Personal Assistant

• Accounting & Procurement Support • Coordinate with the Accounts and Procurement teams to ensure timely processing of Accounts Payable (A/P) documents and related financial transactions. • Follow up with customers to ensure invoices are paid within agreed payment terms, proactively managing collections and communicating payment updates with vendors. • Maintain accurate records of purchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations. • Prepare detailed expense reports, process reimbursements, and manage petty cash transactions with accuracy. • Handle license renewals and ensure all government-related registrations, including DM (Dubai Municipality), are completed on time. • Administrative & HR Coordination: • Act as a liaison between HR, Finance, and Administration teams to facilitate the smooth onboarding of relocated employees in the UAE. • Ensure efficient daily operations by coordinating with various departments and addressing administrative needs. • Handle confidential information with discretion, maintaining compliance with company privacy policies. • Personal Assistance & Executive Support: • Manage the VP of Accounting and Directors' schedules, coordinating meetings and handling key documentation. • Prioritize tasks and documents for executive review, ensuring efficiency in workflow. • Organize, structure, and maintain sensitive documents, tracking workflows to identify and address bottlenecks. • Oversee visa-related processes via government online services, ensuring compliance with UAE regulations. • Draft, edit, and proofread documents, reports, and presentations as required. • Strong written and verbal communication skills. • Professionalism and discretion in handling confidential information. • Ability to work independently and take initiative. • Previous experience in a Legal Firm is required