Omnicom Media - Finance and Billing Coordinator

• Purchase order management • Manage all purchase orders allocated across the account, tracking by workstream, team structure, project and brief. • Assign relevant purchase orders to the appropriate projects. Manages the non-media receipting document, to ensure that we meet monthly deadlines for NatWest and are on time and accurate. • Maintain oversight of multiple scopes of work across the full account, including out of scope team activity, ensuring alignment between approved scope, resource deployment and financial tracking. • Monitor utilisation of POs and scopes to support accurate forecasting, budget control and timely invoicing. • Billing and invoicing coordination • Coordinate invoicing activity for all core scope and out-of-scope projects, as well as any additional resource or 3rd party costs mobilised for the client. • Work closely with the finance billing team to arrange regular invoicing cycles. • Track invoicing to the client, ensuring all billing is accurate, approved and submitted in a timely manner. • Facilitate and closely track the inter-company billing between Omnicom entities to ensure client payments are routed to the correct entity. • Work closely with operational and finance teams to ensure production budget invoicing and related billing processes run smoothly. • Resolve invoicing queries and issues promptly, working across internal teams and stakeholders to identify and fix discrepancies. • Financial reporting and tracking • Own and maintain reporting across key financial workflows, including PO tracking, costs by project, invoicing status and scope usage. • Support the Program & Operations lead with ongoing operational reporting requirements and feed the relevant data into recurring and ad-hoc reports. • Produce clear, accurate and timely reporting to support account leadership, operations and finance stakeholders. • Help identify risks, gaps or inconsistencies in financial tracking and escalate where appropriate. • Support the overall financial governance of the account through consistent process management and documentation. • Cross-charging and internal financial coordination • Oversee internal cross-charging processes between agency entities, ensuring costs are allocated accurately and in line with agreed ways of working. • Partner with finance and operations teams to ensure inter-company charging is processed correctly and efficiently. • Support reconciliation of cross-charges, production budgets and flex resource costs across the integrated account structure.