Deepgram - Executive Coordinator
Requirements
• At least one role directly supporting an executive, with hands-on ownership of calendar management and travel booking • Exceptional attention to detail, including scheduling across time zones • Daily, hands-on use of AI tools in your work, and real enthusiasm for using them to replace manual steps • Clear, professional written communication. Your messages represent our executives • Sound judgment with confidential information • The ability to juggle competing requests and stay calm under time pressure • Responsiveness to time-sensitive executive requests throughout the day with coverage shared across a two-person team • Thriving off feedback and openness to coaching. This function is being built deliberately, and you won't be navigating it alone • Residence within commuting distance of Ann Arbor, MI, with regular, consistent in-office presence • It Would Be Great If You Had • 1–3 years of experience in executive support or a similar coordination role • Experience in a support role at a tech startup or high-growth company • Experience supporting more than one executive at a time • Experience using AI beyond chat, such as automations, custom assistants, or workflows you've built, that you could teach to others • Experience with office management or workplace operations • Familiarity with executive-support tools for calendar, travel, expense, and communications • Notice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to [email protected]. • Notice
Responsibilities
• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict-free calendar that follows the priorities set by the Executive Assistant • Plan and manage complex travel end to end, and recover quickly when plans change • Support inbox management for the CTO and triage for the CEO: resolve the routine and escalate anything that needs executive judgment • Run day-to-day office operations in Ann Arbor: be the in-person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly • Plan logistics for leadership offsites, executive dinners, and team events • Keep expenses, reimbursements, and corporate card reconciliation current and clean • Use AI and automation to take manual work out of scheduling, inbox triage, and meeting prep, and share what works with the wider executive support team • You'll Love This Role If You • Want to learn how an executive office runs by working side by side with an experienced Executive Assistant • Get real satisfaction from a week where nothing slipped through the cracks • Get excited about using AI to create efficient processes for repetitive admin tasks • Like saying yes, asking questions, rolling up your sleeves, and figuring it out • Would rather be in the office with your team than support from a distance
Benefits
• Base Salary $85K – $95K • Offers Equity • Offers Bonus • 10% Bonus • This range is determined by work location and additional factors, including job-related skills and experience. There may be instances where a salary higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description. Please note that the compensation details listed on US role postings reflect the base salary only and does not include bonus, equity or benefits. • Upload your resume here to autofill key application fields. • Drop your resume here! • Parsing your resume. Autofilling key fields... • Please Note: we have set up limits for applications for this role. It is in the General Application Limit Setting group. The following limits apply to applications for all jobs within this group: • General Application Limit Setting • Candidates may not apply more than 2 times in any 60 day span for any job in the General Application Limit Setting Group. • Candidates may not re-apply to the same role within 180 days if not presented with an offer • or drag and drop here • Give us an example of the very best way you've used any AI tool. • Decline to self-identify • Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race. • Hispanic or Latino • White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. • White • Black or African American (Not Hispanic or Latino) - A person having origins in any of the Black racial groups of Africa. • Black or African American • Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands. • Native Hawaiian or Other Pacific Islander • Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. • Asian • American Indian or Alaska Native (Not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment. • American Indian or Alaska Native • Two or More Races (Not Hispanic or Latino) - All persons who identify with more than one of the above five races. • Two or More Races • Hispanic or Latino • White (Not Hispanic or Latino) • Black or African American (Not Hispanic or Latino) • Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) • Asian (Not Hispanic or Latino) • American Indian or Alaska Native (Not Hispanic or Latino) • Two or More Races (Not Hispanic or Latino) • I identify as one or more of the classifications of protected veteran listed above • I am not a protected veteran
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