Decima International - Senior Document Controller
Requirements
• Bachelor’s degree or diploma in Engineering, Information Management, Document Control, Business Administration, or a related field. • 15+ years of document control experience. • 15+ years • Minimum 3 years of experience managing technical documentation, including engineering drawings, equipment manuals, O&M manuals, operating procedures, or related technical records on mission-critical, telecom, or large-scale infrastructure programs. • 3 years • Proven experience building, administering, or maintaining structured document management systems using documentation from multiple sources. • Experience in retrieving, consolidating, verifying, and controlling documents from designers, contractors, vendors, OEMs, commissioning teams, and other originators. • Demonstrated experience managing version control, revision histories, audit trails, superseded documents, and document updates driven by equipment upgrades, design changes, or system modifications. • Strong working knowledge of EDMS platforms such as Aconex, SharePoint, BIW, Procore, or similar systems. • Working familiarity with structured numbering, classification systems, file-naming conventions, metadata standards, and document lifecycle management. • Ability to manage technical documentation across mechanical, electrical, fire/life-safety, BMS, controls, and related facility systems. • Ability to support operations, maintenance, commissioning, and engineering teams with timely retrieval of accurate current-revision documents. • Working familiarity with ISO 19650, ISO 9001 documentation practices, document lifecycle management, and technical records governance. • Fluent in Arabic and English, written and spoken. • Exceptional attention to detail and ability to operate within strict version-control and document control discipline. • Strong organizational, prioritization, follow-up, reporting, and communication skills. • Ability to maintain site presence and commute between project locations within KSA as required. • Document control certification, such as CDCS, CDCP, or equivalent. • Prior experience managing technical documentation for a telecom operator, government entity, or PIF-affiliated client in Saudi Arabia. • Experience supporting hyperscale, colocation, data center, mission-critical facility, telecom, or major infrastructure technical libraries. • Experience building a document management system from a fragmented or incomplete documentation baseline. • Experience with commissioning-stage document handover, O&M manual compilation, asset documentation, or technical library closeout. • Experience managing vendor/OEM documentation updates related to firmware, technical bulletins, equipment revisions, upgrades, or retrofits.
Responsibilities
• Design, build, and maintain a structured technical document management system for engineering drawings, equipment manuals, O&M manuals, operating procedures, and related technical documentation. • Define and enforce document numbering, classification, file-naming conventions, folder structures, metadata standards, and access controls across technical document types and disciplines. • Retrieve, collect, consolidate, and register technical documentation from designers, EPC contractors, equipment vendors, OEMs, commissioning teams, and other document originators. • Track outstanding technical documentation against equipment and system delivery schedules, following up with originators to close documentation gaps. • Verify completeness and accuracy of received documentation packages, including drawings, manuals, datasheets, test certificates, and supporting records, before filing and registration. • Maintain rigorous version control across all technical documents, ensuring only current and approved revisions are in active use. • Manage revision histories and audit trails for controlled documents, including initiation, review, approval, supersession, archival, and traceability records. • Coordinate document updates resulting from equipment upgrades, retrofits, system modifications, design changes, firmware updates, technical bulletins, or equipment revisions. • Build and maintain a complete equipment manual library across mechanical, electrical, fire/life-safety, BMS, and controls systems, mapped to asset registers where applicable. • Maintain as-built and current design drawing sets across mechanical, electrical, fire protection, controls, and related disciplines. • Ensure superseded drawings and documents are clearly archived, retired from active use, and traceable for audit and reference purposes. • Respond to internal and client requests for technical documentation retrieval within agreed turnaround times. • Support operations, maintenance, commissioning, and engineering teams by providing accurate access to current-revision documents. • Produce periodic reports on documentation completeness, outstanding items, revision currency, and technical library status. • Administer the document control platform or EDMS, including user access, workflows, version control settings, and document control processes. • Continuously improve document control standards, repository structure, and document management processes to support scalability across project phases.
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