apollo-information-systems - Project Manager
Requirements
• Project management experience, preferably in professional services, technology, or cybersecurity consulting. • Demonstrated ownership of project scope, schedule, budget, and resourcing across multiple concurrent engagements. • Strong organizational, prioritization, and stakeholder-management skills. • Exceptional written and verbal communication; able to lead client and executive conversations. • High attention to detail and accuracy in planning, documentation, and reporting. • Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and collaboration platforms (SharePoint, Zoom). • Ability to travel for work, up to 50% • PMP, CAPM, CSM, or equivalent project-management certification. • Experience with a Professional Services Automation (PSA) tool – Cloud Coach experience strongly preferred. • Familiarity with cybersecurity services delivery (assessments, managed services, incident response). • Experience managing fixed-fee and time-and-materials engagements. • Complete onboarding to Apollo's delivery infrastructure • Integrate with multiple projects: observe kickoffs, client calls, and internal syncs to understand how Apollo runs delivery with feedback on areas of improvement and communication. • Meet key internal stakeholders • Become proficient at project management tools and reporting requirements • Within 90 days: • Own a portfolio of assigned engagements independently: scope, schedule, budget, RAID log, client communication, and status reporting with minimal escalation • Demonstrate clean, accurate records in tools – time tracking, expenses, billing inputs, and project data should meet a correct rate of 95% on . • Earn trust as the primary delivery contact with assigned clients — communication cadence is set, expectations are managed proactively, and clients aren't chasing you for updates • Surface at least one risk, issue, or scope change that you identified early, escalated appropriately, and drove to resolution before it became a delivery problem • Carry a full portfolio of concurrent engagements at expected capacity with a track record of on-time, on-budget delivery across fixed-fee and T&M structures • Be the person internal teams proactively loop in • Contribute at least one concrete improvement to PMO process, templates, or tooling that gets adopted • Demonstrate fluency in Apollo's cybersecurity service lines (assessments, managed services, incident response) at a level sufficient to hold substantive delivery conversations with technical teams and clients without needing translation • Have a clear, shared view with your manager on portfolio growth • We have created a fantastic corporate culture – our values drive our behaviors. Here are the expectations: • Passion for cybersecurity and a commitment to maintaining the highest standards of security. • Customer Outcomes: Their success is our success, we are business partners • Entrepreneurial Approach: fast decision making, empowerment, focus on results, test and learn • Win Together: Intense Collaboration, no silos • Integrity is paramount
Responsibilities
• Own the full delivery lifecycle for a portfolio of concurrent cybersecurity engagements, managing scope, schedule, budget, communications, and quality. • Develop and maintain project plans, milestones, RAID logs (risks, assumptions, issues, dependencies), and status reporting. • Coordinate resourcing and scheduling across consultants, managers, engineers, and assessors based on availability, skills, location, and client need. • Proactively identify and manage risks, issues, and scope changes; escalate appropriately. • Serve as the primary delivery point of contact for assigned clients, managing expectations and communication cadence. • Coordinate kickoff meetings – both external and internal, working sessions, internal syncs, and stakeholder touchpoints; prepare agendas and ensure attendees are equipped. • Capture and distribute decisions, action items, and next steps, and drive outstanding actions to closure. • Lead meetings with relevant questions, tasks, and corrections to ensure engagement timelines are adhered to for meeting Apollo IS and stakeholder requirements. • Maintain and audit project records to ensure they’re accurate in the Professional Services Automation tool (Cloud Coach) and Microsoft SharePoint. • Ensure accurate time tracking for billing, forecasting, and performance metrics; support invoicing and revenue recognition inputs. • Produce project and portfolio progress reports for leadership and clients. • Contribute to continuous improvement of PMO processes, templates, and tooling.
Benefits
• Comprehensive medical, dental, and vision coverage, the company covers 100% of employee premiums and 90% of dependent premiums on base plans • Unlimited PTO, 7 paid sick days, and 11 paid holidays • 401(k) with 4% company match after 90 days, immediately vested • Company‑paid life insurance at 1x annual salary • Company‑paid Short‑Term Disability (STD) and Long‑Term Disability (LTD) coverage • $125 monthly home‑office tech stipend for internet, equipment, and other technology needs • Amazing colleagues, a collaborative environment, and a supportive, growth‑focused culture
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