wealthsimple - Creative Executive Assistant
Requirements
• 5-7 years supporting a senior leader, ideally in a creative, brand, or editorial environment. Bonus points if you've worked in an agency or high-growth company. You know what it means to move fast and keep up. • Genuine organizational instinct. You don't wait to be asked. You anticipate. • Confidence without ego. You'll push back on low-priority requests and protect the leader's time, even when it's uncomfortable. • High emotional intelligence. You know this executive's working style and you are able to adapt. • Strong communicator. You can write a tight Slack message or prep a clear brief, and you know when to pick up the phone instead. You don't shy away from pushing for clarity. • Comfort with ambiguity. Priorities shift. Plans change at the last minute. You recalibrate, stay calm and move work forward. • Proficiency in Google Workspace and Slack. Figma familiarity is a bonus. • AI fluency. Wealthsimple is an AI-native organization. You're already using AI tools to work faster and smarter, and you're comfortable driving adoption with the people around you.
Responsibilities
• Own the calendar. Not just book meetings. Proactively manage time so the right things get attention and the noise gets filtered out. • Stay ahead of commitments. Proactively track what's coming, what's overdue, and what needs to move. Build the rituals to keep work moving. • Run meeting operations. Agendas, notes, follow-ups, and accountability. Cascade clarity to the creative team. • Communicate on behalf of. Draft messages, prep briefs, and manage correspondence with the judgment to know what needs escalation and what doesn't. • Handle the operational layer. Expenses, invoices, travel, documents. • Connect the dots across the org. Build relationships with the people around this leader: their direct reports, cross-functional partners, and leadership, so you always have context on what's important.
Benefits
• You'll work directly alongside one of Wealthsimple's most senior creative leaders during a period of real growth. The exposure is significant. If you want to understand how brand, editorial, and creative strategy works at scale, and you want to be in the room where it happens: this is the role. • 🌸 Top-tier health benefits and life insurance • 📈 Long-term group savings with employer match, through Wealthsimple for Business • 🌴 20 vacation days, 4 wellness days, and unlimited sick and mental health days per year • ✈️ 90 days away: work outside Canada for up to 90 days per year • 👥 Employee resource groups, including Rainbow (2SLGBTQ), Women of WS, and Black at WS • 🌎 We are a hybrid team with over 1,500 employees across North America. The people are one of the best parts of working here: you'll collaborate with incredibly talented, curious, and driven teammates who are deeply committed to doing great work. • Technology & Innovation at Wealthsimple: We move quickly and build thoughtfully. That means we're always looking for better ways to work — whether that's new tools, AI, or rethinking how we approach a problem. We don't expect you to have all the answers, but we do expect curiosity and a willingness to evolve alongside the products we're building. • Inclusion Statement: We're building products for a diverse world, and we need a diverse team to do it well. We strongly encourage applications from everyone, regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. • Accessibility Statement: We're committed to an accessible hiring experience. If you need any accommodations throughout the interview process, please let us know — we'll work with you to make sure you have what you need. We also welcome any feedback on how we can better accommodate candidates with accessibility needs. • AI in Hiring: We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our team but don't replace human judgment – all final hiring decisions are made by people. If you have questions about how your data is used, reach out to us.
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