Machinify - Chief Of Staff
Requirements
• *Technical Fluency.** You’ve worked closely with engineering and infrastructure teams in a prior role, ideally as Chief of Staff or operational leader reporting to a CTO or VP of Engineering. You don’t need to write production code, but you can follow an architecture discussion, understand the implications of technical debt, and earn the respect of senior engineers. • *Operational Rigor.** You have a track record of building and running planning processes; OKRs, budgets, headcount plans, executive reviews. You know how to keep a complex organization accountable without micromanaging it. • *Strategic Thinking.** You can zoom out from the day-to-day and connect operational details to the bigger picture. You’ve helped shape narratives for boards, leadership offsites, or company-wide communications, and you know how to distill ambiguity into a clear point of view. • *Executive Presence.** You’re comfortable representing leadership in senior forums, facilitating tough conversations, and pushing back respectfully when needed. People trust your judgment and follow your lead, even without direct authority. • *Communication Skills.** You write clearly, present confidently, and adapt your message for the audience. Whether it’s a Slack thread to an engineering team or a memo to the CEO.
Responsibilities
• *Operational Excellence & Planning** • Drive the operating rhythm of the technology organization. Own the cadence of quarterly and annual planning cycles including OKRs, budget development, headcount and workforce planning, and resource allocation. Track progress against goals, surface risks early, and ensure commitments don’t quietly drift. You’ll be the person who makes sure things actually get done; not by doing them all yourself, but by building the systems and accountability structures that keep a large technical org on track. • *Strategic Partnership & Executive Leverage** • Serve as a trusted thought partner to the CTO. Help synthesize complex information into clear recommendations, prepare the CTO for high-stakes meetings with the board, executive peers, and external stakeholders, and represent the CTO’s perspective when they can’t be in the room. You’ll draft key communications, shape narratives around technical strategy, and ensure the CTO’s time is spent on the highest-leverage activities possible. • *Cross-Functional Alignment** • Act as a bridge between engineering and the rest of the business. Coordinate with product, finance, HR, and other functions to ensure the technology organization’s plans are integrated with company-wide priorities. Facilitate decision-making across teams, resolve bottlenecks, and drive alignment on initiatives that span organizational boundaries. • *Financial Stewardship** • Partner with finance to manage the technology budget end-to-end. Build financial models, analyze trade-offs, and ensure the organization is investing wisely and operating within its means.
Benefits
• Work from anywhere in the US! Machinify is digital-first. • Top Medical/Dental/Vision offerings • Tuition reimbursement • Competitive salary, 401(k) with company match • Additional health and wellness benefits and perks • Flexible and trusting environment where you’ll feel empowered to do your best work • The salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. Salary is one component of the total compensation package, which includes meaningful equity, excellent healthcare, flexible time off, and other benefits and perks. • Equal Employment Opportunity at Machinify • Machinify is committed to hiring talented and qualified individuals with diverse backgrounds for all of its positions. Machinify believes that the gathering and celebration of unique backgrounds, qualities, and cultures enriches the workplace. • See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/
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