polygon-labs - Payroll Director
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Requirements
• Demonstrated experience managing multi-country payroll operations end to end, across a mix of entity types including PEOs, EORs, and locally incorporated entities • Deep payroll accounting expertise: month-end close, general ledger reconciliation, journal entries, accruals, and GAAP compliance in a multi-entity environment • Hands-on experience with US federal and state payroll tax compliance, including direct management of IRS and state agency correspondence, multi-state registrations, and nexus analysis • Proven track record of payroll consolidation, process centralisation, or system implementation — not just running existing processes, but improving them • Solid ERP experience, with NetSuite strongly preferred; familiarity with equity compensation platforms and RSU/RTU payroll tax treatment • Proven track record of using AI tools (such as Claude, ChatGPT, or workflow automation platforms) to redesign payroll or finance operations workflows: daily use of AI to reduce manual processing and improve controls is a baseline expectation in this role • Experience in a Web3, fintech, or crypto-native organisation, particularly with token or digital asset compensation • Background in multi-entity international structures with exposure to entity consolidation projects • Familiarity with variable or usage-based compensation structures
Responsibilities
• Polygon Labs runs a 200-person global workforce across multiple entities, jurisdictions, PEO arrangements, and employer-of-record structures. You will own the entire payroll and benefits function end to end, reporting to Finance leadership, with one direct report and significant cross-functional accountability across People, Legal, Tax, and Treasury. • This role exists to do three things: keep payroll running without error across a complex global structure, consolidate that structure as Polygon's entity setup evolves, and build the automation and AI-assisted workflows that make the function faster and more resilient. You will be the company's subject matter expert on global payroll, benefits, equity compensation, and payroll tax compliance. • Own end-to-end global payroll processing across multiple jurisdictions, entity types, PEO providers, and employer-of-record arrangements, ensuring every payroll run is accurate and on time • Lead the consolidation of payroll operations within Polygon's evolving entity structure, identifying opportunities to reduce vendor complexity, lower processing costs, and tighten controls • Manage Polygon's equity and token compensation programs, including RSU and RTU administration, vesting schedules, and the payroll tax treatment of equity and digital asset remuneration • Own payroll accounting and the monthly close process, including NetSuite journal entries, accruals, general ledger reconciliation, and GAAP-compliant documentation across all pay cycles • Serve as the primary point of contact for US federal and state tax authorities, managing IRS and state agency correspondence, notices, multi-state tax registrations, nexus obligations, and SUI accounts • Build and deploy AI-assisted workflows to reduce manual payroll processing effort, improve variance detection, and strengthen reporting visibility across the full payroll cycle • Own all employee benefits programs globally, including health insurance, retirement plans, and statutory benefits, managing vendor relationships, renewals, and compliance across geographies • Partner with People, Legal, Tax, and Treasury as the go-to expert on payroll policy, workforce cost forecasting, and compliance risk, and mentor Janani as the function scales
Benefits
• The goal of the Polygon Labs total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan includes the following benefits for our full time employees: • Remote first global workforce • Industry leading Medical, Dental and Vision health insurance* • Company matching 401k with 3% match* • $1,500 Home Office Set Up Allowance (life-time max) • $200 AI Allowance Program • $75 Monthly internet or phone reimbursement • Flexible Time Off • Company issued laptop • Egg freezing, mental health, and employee wellness benefits • In certain countries medical, dental and vision is fully covered for employees & their dependents. This is country and plan specific. • 401k is for United States employees only
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