Xsolla - Executive Assistant

• Perform a wide range of administrative and executive support functions, serving as the primary point of contact between the SVP, GSIP Department Leadership Team, and internal/external stakeholders. • Manage complex, multi-timezone calendars for the SVP and GSIP Department Leadership Team, anticipating needs and resolving conflicts proactively. • Plan and execute all domestic and international travel end-to-end, including flights, hotels, ground transportation, visa requirements, and detailed itineraries. • Build travel dossiers and briefing materials that prepare executives for every engagement. • Prepare and organize meeting agendas, materials, and presentations; record and distribute meeting minutes as required. • Support the coordination of corporate events, board meetings, and strategic planning sessions. • Draft, edit, and proofread correspondence, reports, and other documents on behalf of leadership. • Interpret and communicate executive directives, decisions, and policies to internal stakeholders with clarity and discretion. • Manage and reconcile expense reports, invoice processing, and administrative budgets as assigned, in accordance with company policy. • Maintain knowledge of corporate policies and ensure adherence across all administrative processes. • Manage confidential information with the highest level of professionalism and discretion. • Anticipate executive needs, identify potential issues, and proactively propose solutions to improve workflow efficiency. • Identify administrative friction points and recommend process improvements to the Chief of Staff. • Support ad hoc project coordination and special initiatives as directed by leadership. • Support team operations to ensure day-to-day efficiency and productivity. • Maintain shared resources including team calendars, contact databases, filing systems, and documentation repositories. • Working with vulnerable populations • Handling sensitive financial information/managing budgets/accessing funds • Accessing confidential company data • Rights Under the Fair Chance Act: • Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact [email protected]. • By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding your data privacy to [email protected]. • We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.