GiveWell - Staff Accountant
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Requirements
• Common accounting systems (we currently use Sage Intacct, Salesforce, and Bill.com) • Supporting financial audits and annual compliance processes such as the 990 • Accounts payable processes, including invoice processing, vendor management, and expense reimbursements • Strong Excel skills. You’re comfortable with formulas, filters, and pivot tables, and you use them to keep your work accurate and organized • Highly organized. You’re meticulous in how you prepare, document, and track your work. You love a close checklist and clear documented procedures for each workstream • Keen detail orientation. You bring accuracy and care to your work • Strong communication. You write and speak with accuracy and the right tone • Experience with or interest in process improvement. You don’t just execute, you look for ways to do things better • We also think these preferred characteristics will help you do well in the role at GiveWell: • Alignment with our values and passion about GiveWell’s mission • Experience in public accounting (Big 4 or similar) • Comfortable working cross-functionally with non-finance colleagues and communicating clearly with internal stakeholders • GiveWell is an Equal Employment Opportunity employer by choice. At minimum, this means that we comply with all federal, state, and local EEO and employment laws. Beyond the requirements of those laws, we value our team’s diversity in all respects, and we desire to maintain a work environment free of harassment or discrimination—we want our team members to thrive at GiveWell. If you need assistance or an accommodation due to a disability, contact us at [email protected]. We will consider employment for qualified applicants with arrest and conviction records. • By submitting an application, you acknowledge that you have read and consent to GiveWell’s Privacy Statement for Applicants. By completing an application exercise, you acknowledge and assent to GiveWell’s Work Trial Policy.
Responsibilities
• Owning accounts payable and employee expense processes. You’ll manage invoice processing, vendor relationships, credit card program administration, and employee expense reimbursements, ensuring accurate coding and compliance with our expense policies. • Owning accounts payable and employee expense processes. • Supporting month-end and quarterly close. You’ll help record journal entries for payroll, benefits, credit card and employee expenses, prepaids, and accruals. • Supporting month-end and quarterly close. • Performing and improving our monthly bank reconciliation process. You’ll own the execution of this process and look for ways to make it more efficient over time. • Performing and improving our monthly bank reconciliation process. • Triaging and responding to finance-related staff questions. You’ll intake questions and concerns from GiveWell staff and be the first point of contact on the Finance team to triage and respond to those communications. • Triaging and responding to finance-related staff questions. • Supporting annual compliance processes. You’ll contribute to the audit and 990 preparation alongside the Controller and Senior Accountant. • Supporting annual compliance processes. • The strongest candidates will have 2+ years of experience in accounting, accounts payable, or a related finance role, with a track record of accuracy and reliability in transactional and operational accounting work. You have a solid foundational understanding of debits, credits, and how the books work, and you take pride in getting the details right. • We expect that high-quality candidates will have all of the characteristics listed below: • 2+ years of financial/accounting experience • Experience with: • Common accounting systems (we currently use Sage Intacct, Salesforce, and Bill.com) • Supporting financial audits and annual compliance processes such as the 990 • Accounts payable processes, including invoice processing, vendor management, and expense reimbursements • Strong Excel skills. You’re comfortable with formulas, filters, and pivot tables, and you use them to keep your work accurate and organized • Highly organized. You’re meticulous in how you prepare, document, and track your work. You love a close checklist and clear documented procedures for each workstream • Keen detail orientation. You bring accuracy and care to your work • Strong communication. You write and speak with accuracy and the right tone • Experience with or interest in process improvement. You don’t just execute, you look for ways to do things better • We also think these preferred characteristics will help you do well in the role at GiveWell: • Alignment with our values and passion about GiveWell’s mission • Experience in public accounting (Big 4 or similar) • Comfortable working cross-functionally with non-finance colleagues and communicating clearly with internal stakeholders • Details • Details • You take pride in accuracy and find genuine satisfaction in getting the details right. You’re proactive, take ownership of your work, and thrive in a collaborative, evolving team. You’re a fast learner who can navigate ambiguity and help improve processes as the organization grows. You have a low-ego approach — you welcome feedback and care more about getting it right than being right. You’re aligned with GiveWell’s mission and values. • What are some reasons I may not like this role? • This role may not be a good fit if repetitive, transactional work isn’t something you find satisfying. While there’s real opportunity to improve processes over time, some of the day-to-day will be routine as that’s the nature of accounts payable work. You’ll also be juggling multiple workstreams at once, so if managing competing priorities or working without a lot of structure feels uncomfortable, this role may not be the right match. Additionally, GiveWell staff highly value direct feedback, in line with our organizational values of truthseeking and transparency. This role may not be right for you if you struggle to hear or incorporate feedback on your work. • What does growth look like in this role? • GiveWell’s finance function is still being built, and your growth will be tied directly to that. As the team and organization scale, you’ll have increasing opportunities to take on more complex projects, such as owning a process end-to-end, leading a system improvement, or taking on additional technical areas. In the meantime, there’s no shortage of opportunities to deepen your skills and help shape a best-in-class nonprofit finance function. • What does this hiring process entail? • We’ll use a combination of interviews and a work trial to assess the qualities described above. • Our basic plan for the hiring process is listed below. If you move to step 2, you’ll be in touch with a member of our recruiting team who will quickly answer any questions about logistics and timelines.
Benefits
• NYC or the San Francisco Bay Area: $113,000 • All other U.S. locations: $102,500 • International: Similar to the “all other U.S. locations” salary, based on historical exchange rates and delivered in locally denominated currency • Location: GiveWell’s staff work primarily remotely within the US and abroad. This position is eligible to work fully remotely. • Location: • Offices: You are welcome but not required to work from our offices in Oakland, California or Brooklyn, NYC. We’ll cover relocation expenses for candidates who wish to move to either of these physical office locations. • International work: Although we strongly prefer US-based candidates for this role, we are open to exceptional candidates in Canada or the United Kingdom on a case-by-case basis. A successful candidate will need to commit to a work schedule that has some overlap with American working hours and the schedules of key coworkers. • Flexibility: We support and encourage flexible working, including flexible hours, working remotely, and working from the office when you choose. The majority of our staff, including senior management, work flexibly in one way or another. • Flexibility: • Visa sponsorship: • Visa sponsorship: • If you are already working in the United States on a work visa and wish to remain in the US, we’ll do our best to sponsor it. For this role, we can currently only hire team members based in the UK, Canada, or the United States who have prior work authorization. Please note that government entities and policies ultimately dictate our ability to sponsor visas. • Benefits: A few highlights of our benefits offerings: • Fully funded health, dental, vision, and life insurance (we cover 100% of premiums within the US for you and any dependents) • Four weeks of paid time off per year plus an annual summer break • 16 weeks of fully paid parental leave • Ergonomic home workstations or coworking space memberships • 403(b) retirement plan for US team members • Automatic contribution equal to 5% of your gross salary into your 403(b) retirement plan (for US based staff) • Travel: GiveWell hosts “Visit Weeks” twice a year in our Oakland, California, office and up to two annual departmental retreats. Attending these in-person opportunities will be important to fulfilling the goals of this role. Occasional additional travel may be helpful for conferences or recruiting events. • Travel: • Start date: We’d like a candidate to start as soon as possible after receiving an offer, but we’ll offer flexibility for candidates whose personal or professional circumstances require them to moderately delay their start date. • Start date: • Key Questions • Key Questions • What is the Finance team like at GiveWell? • We approach accounting as more than keeping the books. It’s how GiveWell demonstrates the integrity and transparency that our donors and grantees rely on. We are at an exciting and important moment: building out the processes and systems that will allow our finance function to operate with accuracy and efficiency at scale. You’ll not only execute core accounting work with care and attention to detail, but also help us envision and build a better function, identifying where we can streamline, improve, and do things smarter as we grow. • You’ll own meaningful work from day one, contributing to close processes, accounts payable, audit preparation, and more, all in service of an organization that moves large amounts of money carefully and transparently. This role is cross-functional by nature: you’ll need to communicate clearly with non-finance colleagues, navigate a growing and evolving organization, and look for ways to improve those processes and relationships as we build out the function. • Our Finance team is currently small but growing. We’re hiring a Senior Accountant and Staff Accountant, who will work alongside external contractors and our Controller to ensure the function operates with the accuracy and transparency GiveWell is known for. • How does this role interact with other teams at GiveWell? • Because of this role’s focus on accounts payable and employee expenses, you’ll interact with colleagues across nearly every team at GiveWell—giving you visibility into the organization well beyond the finance function.
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