cleanspark - Document Control Manager
Requirements
• Bachelor's degree in business, construction management, engineering, information management, or a related field, or an equivalent combination of education and relevant experience. • Seven or more years of progressive document-control, records-management, or project-information-management experience supporting major capital construction programs. • Demonstrated experience establishing document-control standards and governing design and construction records across multiple projects or external delivery partners. • Hands-on experience with a construction document management or PMIS platform, such as Oracle Primavera Cloud, Unifier, Aconex, Autodesk Construction Cloud, Procore, or a comparable system. • Strong understanding of document lifecycles, revision control, transmittals, review workflows, audit trails, retention, and construction closeout requirements. • Exceptional accuracy, organization, and follow-through, with the ability to enforce standards and resolve conflicting or incomplete records. • Strong written and verbal communication skills and the ability to train and support users across internal and external organizations. • Ability to travel to project sites and partner locations as required. • Experience supporting data center, power, utility, industrial, or other mission-critical design and construction programs. • Experience with Oracle Primavera Cloud or Unifier and with the transition of document-control processes from implementation partners to internal ownership. • Experience managing commissioning, turnover, and closeout records for operational facilities. • Certification in document control, records management, information management, or project management. • This position may involve duties that require operation of a company vehicle or travel between job sites. As such, candidates must be insurable under CleanSpark's vehicle insurance policy.
Responsibilities
• Establish and maintain document-control procedures, registers, naming and numbering conventions, metadata requirements, revision standards, retention rules, and access permissions across the portfolio. • Administer the controlled flow of drawings, specifications, submittals, requests for information, transmittals, meeting records, contracts, correspondence, and other project documentation. • Own day-to-day document workflows within the project management information system, including routing, review status, approvals, distribution, audit trails, and reporting. • Monitor document deliverables and review cycles, identify overdue or incomplete items, and coordinate timely resolution with project teams and external partners. • Maintain design-deliverable registers and ensure that current approved documents and issued-for-construction packages are clearly identified and available to authorized users. • Develop and maintain data-room standards for site diligence, customer review, transactions, stage gates, and other controlled information exchanges. • Define and enforce closeout and turnover requirements for as-built drawings, operations and maintenance manuals, warranties, permits, test records, commissioning documentation, and asset information. • Preserve complete and defensible records supporting changes, commercial decisions, claims, disputes, audits, and regulatory or contractual requirements. • Train employees, consultants, contractors, and vendors on document-control requirements and system use; conduct periodic quality reviews and address recurring compliance issues. • Partner with Program Management, Design, Construction, Commercial Operations, Legal, Technology, and Operations to improve document workflows, system adoption, and information quality. • Coordinate and develop document-control personnel or external resources as assigned, establishing clear service levels, priorities, and accountability. • Perform additional duties as assigned. • This role requires professionalism, respect, strong communication, and the ability to work well with others in a team-oriented, inclusive environment.
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