centreforeffectivealtruism - HR Associate
Requirements
• Run onboarding end to end: offer letter, I-9 (US) and right-to-work and DBS (UK) checks, welcome emails, first-day calls, manager communication, and the HR and manager checklists in Asana and Humaans. • Set up new joiners in our systems: Gusto, Ethena, 1Password, email and Google Groups, Slack, and Polly. Match new joiners with buddies. • Collect onboarding feedback and use it to improve the process. • HANDBOOK AND KNOWLEDGE BASE • Maintain the staff handbook in Notion: formatting, version control, routing pages to reviewers, tracking sign-off, and keeping benefits and policy details accurate. • Write and maintain onboarding and manager documentation, and keep Notion tidy by clearing defunct pages and assigning page owners. • Update the website team page when people join, leave, or change roles. • SYSTEMS AND PROCESS PROJECTS • Build AI workflows for contract drafting, an internal HR FAQ, and role updates. • Build an HR metrics dashboard covering headcount, turnover, and internal mobility. • Build a compliance calendar of recurring deadlines across jurisdictions. State and city filing dates will be the first entries. • Be the day-to-day contact for Humaans, including onboarding workflows, work anniversary and birthday automations, annual public holiday updates, and the quarterly call with our customer success manager. • Maintain Polly (adding and removing team members and updating reporting lines). • WHAT THE FIRST 90 DAYS LOOK LIKE • 30 days: Complete onboarding and shadow each core process. Take over expense processing and system setup for new joiners. • 60 days: Own onboarding and offboarding logistics, contract administration (with review), and payroll input collection. Complete your first full state and city tax filing cycle alongside the People Operations Specialist. Start the compliance calendar. • 90 days: Run the monthly HR and Finance reporting. Take on the first process improvement project and present a plan for it. • At a minimum, we want a candidate who has: • Operations experience. 2+ years of experience in operations, HR operations, people operations, or a similar role. You can run a process reliably, meet deadlines, and spot when something looks wrong. • Attention to detail. You'll handle payroll inputs, tax filings, and employee records, where errors cost money or create compliance risk. • Comfort with systems. You learn new tools quickly and have worked with HRIS, payroll, or similar platforms. Experience with tools like Humaans, Gusto, Deel, Expensify, Asana, Notion, Airtable, or DocuSign is helpful but not required. • Interest in HR. You have a basic understanding of HR and want to learn employment compliance, benefits, and payroll, and are excited to continue developing. • Skill with AI tools. You use AI in your own work and are interested in building workflows that save the team time. • Willingness to do administrative work. A large part of the job is clerical, and you're excited to do it well and look for ways to automate it. • Clear written communication. You'll write documentation, emails to new hires, and handbook content. • Commitment to CEA's mission. You're interested in effective altruism and the work CEA does. • It will be valuable if you also have: • Experience with US or UK employment processes such as I-9 verification, right-to-work checks, or payroll • Experience building automations or workflows (for example in Airtable, Zapier, or Notion) • Experience working in a remote or international team • We recognise we may not find someone who fits all of these criteria, and we encourage you to apply even if you aren't sure you're fully qualified. • OTHER INFORMATION • This is a full-time, remote position. We prefer applicants who are able to work in time zones between US Pacific Time and GMT. We have an office in Oxford, UK, that you would have access to. • Start date: December 2026, with some flexibility for the right candidate • Reports to: Keighly Baron, HR Manager
Responsibilities
• We expect the role to be roughly half operations, a quarter systems and process projects, and a quarter onboarding, handbook, and employee experience. Early on you'll work with review before anything goes out (contracts, tax filings, payroll inputs). As you continue to onboard, that review loosens, and after probation you will move to fully owning payroll. • Prepare and track state and city tax registrations and filings, including annual benefit reporting. Work with Business Operations to escalate filing notices to Gusto. • Process expense reimbursements in Expensify for the US and UK, including routing reports to the correct approver when needed, and handle Deel expense approvals. Process UK taxable expenses through payroll. • Administer contracts for staff, contractors, and EOR team members. This covers generating agreements from approved templates, routing them through DocuSign, and filing them. Run the contractor onboarding process, including UK right-to-work checks where needed, invoicing instructions, and point-of-contact guidance. • Coordinate pre-clearance checks: run the process, collect documents, and track status against criteria set by the HR Manager. • Collect and validate payroll inputs for the US, UK, and Deel before the People Operations Specialist runs and approves payroll. After probation, take on full ownership of the process. • Provide first-line benefits administration, including enrolments, changes, and employee questions. • Run offboarding logistics, including removing access from systems and coordinating equipment returns with Business Operations. • Keep HRIS data accurate in Humaans, run reports on request, and reconcile accruals between Gusto, Deel, and Humaans. • Produce monthly HR and Finance reporting. • Send NDAs for work trials and set up email and Slack access for work-trial candidates and contractors.
Benefits
• Upload your resume here to autofill key application fields. • Drop your resume here! • Parsing your resume. Autofilling key fields... • Please write N/A if this is your first time applying. • Please provide either your LinkedIn profile or Resume, we require at least one of the two. • or drag and drop here • You can select multiple options if you heard about the position in more than one place. • Direct referral (please specify below) • EA Opportunities board • Other (please specify below) • Please share the name of the person who mentioned the job to you. • Please specify how you heard about this position. If you saw this job on social media, please share the platform and author of the post if possible. • Check as many as apply. • Remote location within the US • Remote location within the UK • Remote location outside of the US/UK • If you would be working from a remote location outside the US, which country would you be working from? Do you have work authorization in that country? • If so, please also specify your timeline for moving and whether you have work authorization in the country you're moving to. • If you check “yes” below, we may share some basic information (your email, resume, and, potentially, how far you made it in our process and/or a high-level sentence or two about why we think you should be on their radar) with organizations looking for similar talent. • We will not share test tasks or test task scores, and will not respond to inquiries asking for more detailed evaluative feedback without checking with candidates first. • Anything else you'd like us to know (including comments or clarifications on any of the above)? • While we encourage people to use AI tools during their regular work to help them work faster and more effectively, we ask that you minimize your AI use for this application form. LLM-generated answers tend to look very similar to each other, which makes it harder for us to assess what's distinctive about you and your fit for the role. We want to understand your thoughts, motivations, and reflections in your own voice, and consider self-written applications more favourably. Please tick this box to indicate you have read and agree. • We’re curious about your interest in the organization as a whole, rather than in this specific role. Aim to keep your response to roughly 150 words or fewer. • Aim to keep your response to roughly 150 words or fewer. • Aim to keep your response to roughly 250 words or fewer.
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