artera - Events Manager - Contractor

• Conference & Event Logistics Coordination • Support end-to-end logistics for conferences, trade shows, and other marketing events, ensuring alignment with commercial and marketing strategies. • Assist with pre-event planning activities including venue coordination, booth design specifications, and timeline development. • Coordinate remotely with on-site teams and vendors to ensure seamless execution. • Show Services & Booth Management • Orchestrate and order show services including electrical, internet, furniture, A/V equipment, and other booth requirements, as needed. • Coordinate booth setup and teardown logistics, working with vendors and service providers to ensure professional presentation and brand consistency. • Manage exhibit materials inventory, promotional collateral ordering, and booth asset tracking. • Registration & Administrative Coordination • Manage attendee registration processes for Artera team members and booth staffing. • Process and track sponsorship paperwork, contracts, and related documentation. • Internal communication and coordination with Artera attendees. • Vendor & Budget Management • Build and maintain relationships with event vendors, venues, and service providers. • Negotiate contracts and hold vendors accountable for deliverables, timelines, and budget adherence. • Track event expenses, process invoices, and ensure cost-effective execution aligned with budget constraints. • Documentation & Record-Keeping • Maintain detailed records of event plans, vendor contracts, invoices, and transaction histories. • Document event activities, vendor performance, and process improvements for future events. • Track and compile key event metrics including attendance, lead generation, and expenses for reporting. • Logistics & Shipping Coordination • Coordinate shipping logistics for event materials, including packing, labeling, and tracking shipments to and from venues. • Arrange local courier services and coordinate material pickups/deliveries as needed. • ## Education and Experience Requirements: • 3-5 years of experience in event management, preferably in the urology or oncology space. • Experience coordinating and executing on medical conferences. • Experience leading cross-functional initiatives, with demonstrable ability to achieve results, hold vendors accountable, and manage shifting priorities. • Tight alignment with Artera’s values of Patient Success, Impact, Perseverance, Team Synergy, and Efficiency. • Capable of operating in a lean and cost-efficient way. • Results-oriented mindset, with a passion for driving fast and sustainable growth and delivering value to customers. • Experience driving commercial success at fast-growth startups, with rapidly evolving products in a competitive landscape. • Excellent communication and interpersonal skills, with the ability to build rapport with clients and internal stakeholders. • Familiarity and experience with Google Suite tools including G-Drive, Google Sheets, Google Docs, etc.