Airspace - Senior Payroll Analyst

• 3+ years of experience as a payroll specialist or administrator, including international payroll or payroll across multiple organizations/entities and pay cycles. • Excellent attention to detail, exemplary organization skills, strong written and verbal communication skills across teams and time zones. • Technology savvy, with hands-on experience working in HRIS systems. Rippling, MTH Numbers, Vistra experience a plus. • Independent and resourceful, with the judgment to recognize what merits escalation and the initiative to communicate it clearly. • Ability to articulate and communicate clearly, concisely, and thoughtfully across time zones. • Comfort managing multiple competing priorities in a dynamic and fast-paced environment. • Intellectual curiosity, a drive to improve, and a willingness to make and learn from mistakes. • A collaborative, selfless approach to teamwork. • Familiarity with statutory payroll mechanics in several of the following: Garnishments, UK PAYE and pension management, Netherlands Zvw contributions, Singapore CPF, Malaysia SOCSO/EPF, and general LATAM social security, contractual versus at-will employment, FLSA classifications. • Knowledge of GDPR, ERISA, HIPAA, COBRA, and emerging regulatory issues preferred. • Experience calculating and processing variable compensation, including bonuses, commissions, incentives, and other supplemental earnings, while ensuring accuracy and compliance with local payroll regulations. • Role Details • Role Details • Department: People Team • Department: • Reports to: Manager, Payroll & Human Resources • Reports to: • Team: Individual contributor; partners closely with HR, Finance, and local in-country payroll providers • Team: • Location: Remote (U.S.) — Carlsbad, CA preferred, not required • Location: • Hours: Pacific time zone hours preferred • Hours: • Success Metrics • Success Metrics • In this role, success is measured by the ability to deliver accurate and timely payroll, maintain compliance with applicable regulations, provide exceptional employee support, build trusted partnerships, and continuously improve payroll processes to enhance efficiency and the overall employee experience. Below are some examples of metrics that will be evaluated for the person in this position: • Payroll Accuracy: Consistently processes payroll with a high level of accuracy, minimizing errors and ensuring employees are paid correctly across all entities • Payroll Accuracy: • On-Time Payroll Delivery: Meets 100% of payroll processing deadlines across all countries and payroll cycles. • On-Time Payroll Delivery: • Employee Experience: Provides responsive, professional, and trusted support by resolving payroll inquiries promptly and maintaining high employee satisfaction. • Compliance: Ensures payroll processes comply with all applicable federal, state, local, and international payroll laws, tax regulations, and company policies. Ensure agencies and payroll data are accurate and in good standing for quarterly filings by maintaining statutory account notices, openings and closures. • Compliance: • Issue Resolution: Investigates and resolves payroll discrepancies efficiently, identifying root causes and implementing preventative solutions. • Issue Resolution: • Process Improvement: Identifies opportunities to streamline payroll processes, improve efficiency, and reduce manual effort while maintaining strong internal controls. • Process Improvement: • Data Integrity: Maintains accurate payroll records and employee data, ensuring confidentiality and compliance with data privacy requirements. • Data Integrity: • Cross-Functional Collaboration: Builds effective partnerships with HR, Finance, and external payroll providers to ensure seamless payroll operations. • Cross-Functional Collaboration: • Audit Readiness: Maintains complete and accurate documentation to support internal and external payroll audits. • Audit Readiness: • Continuous Learning: Stays current on payroll legislation, tax changes, and best practices, proactively applying updates to payroll processes. • Continuous Learning: • Your First 90 Days • Your First 90 Days • Develop a strong understanding of Airspace's payroll systems, vendors, processes, and country-specific payroll requirements. Complete onboarding and shadow at least one full payroll cycle end-to-end across multiple entities. Build effective working relationships with local in-country payroll providers and key HR and Finance partners, and successfully process your first payroll cycle independently with appropriate support. • Your First 180 Days • Your First 180 Days • Independently manage Airspace’s global payroll operations with a high degree of accuracy, consistency, and accountability, ensuring all payroll cycles are completed on time and in compliance with applicable regulations. Serve as a trusted payroll partner by proactively identifying opportunities to streamline processes, strengthen controls, improve efficiency, and enhance the overall employee payroll experience.