Prompt - Contracts and Legal Department Administrator
Requirements
• An undergraduate degree, contract management experience, and paralegal experience. • Experience implementing and managing a contract/document management system. • Demonstrated ability to communicate effectively and professionally with other departments, vendors, and contracting parties with limited attorney instruction or oversight. • Superb organizational skills and meticulous attention to detail.
Responsibilities
• Oversee Company contract administration and processing, including maintenance of the lifecycle of all Company contracts. • Own and manage the legal request intake and review process. • Maintain Company contract templates, including updating as required. • Create and optimize processes for contracts, litigation, and compliance tracking. • Assist with developing templates, playbooks, and SOPs for recurring legal tasks. • Assist with identifying and implementing automation tools to reduce manual work. • Develop and implement document naming conventions. • Interact with Company leadership to ensure smooth day-to-day assistance in contracting and other operational needs requiring legal support. • Maintain the official electronic files of the Company. • Maintain and file corporate records. • Independently draft, review, and process routine contracts and legal documents. • Project manage Legal Department-related projects. • Ongoing help and input on Legal Department process efficiencies, including assistance with developing, implementing, and updating legal review processes. • Provide administrative support as needed within the Legal Department, including assisting the attorneys with day-to-day operational support, formatting documents, and other activities as needed. • Know, understand, and follow Company guidelines, and employment policies and procedures. • Work on other projects as assigned. • Ability to balance workload amid interruption and change in priorities, potentially multiple times within the same workday. • Ability to work well under pressure and evolving changes within the Company. • Ability to maintain strict confidentiality regarding all Company matters. • Advanced knowledge of Microsoft Word, Adobe Acrobat Professional, and the Google suite of products. • Exceptional interpersonal skills with a friendly, positive, and professional demeanor • Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management. • Solid analytical, critical thinking, and decision-making skills
Benefits
• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades. • Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists. • Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work). • Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :) • Competitive salaries • Remote/hybrid environment • Potential equity compensation for outstanding performance • Company-wide sponsored lunches • Company paid disability and life insurance benefits • Company paid family and medical leave • Medical, dental, and vision insurance benefits • Discounted pet insurance • Complimentary subscription to digital fitness classes and wellness content • Recovery suite at HQ – includes a cold plunge, sauna, and shower • Here at Prompt, we are committed to fostering a fair and respectful work environment. As part of this commitment, it is our policy not to hire individuals from Prompt Customers unless they have obtained their current employer's explicit consent. We believe in upholding strong professional relationships and respecting the agreements and commitments our customers have with their employees. We appreciate your understanding and cooperation regarding this policy. If you have any questions or concerns, please don't hesitate to reach out to our People Department.
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