WhiteTech - People Operations Specialist
Requirements
• 1+ year of experience in HR Operations, People Operations, HR Administration, or a similar role. • Strong attention to detail and a high level of ownership. • Experience working with HRIS or other people-related systems and maintaining employee data. • Basic understanding of employee lifecycle processes and HR administration. • Experience with HR reporting and working with data; good Excel/Google Sheets skills. • Ability to manage recurring processes and deadlines while also handling ad hoc requests. • Strong organizational skills and the ability to keep track of multiple processes at the same time. • Comfortable working with sensitive and confidential employee information. • Excellent communication and interpersonal skills, with the ability to work effectively in a multicultural and international environment. • A proactive, process-oriented mindset: you don't just spot problems - you look for ways to prevent them from happening again. • Curiosity about AI, automation, and new ways of working. • You’ll be a great fit if you • Enjoy making things organized, accurate, and predictable. • Are comfortable working with details and data without losing sight of the bigger picture. • Like taking ownership of processes and seeing them through from start to finish. • Naturally notice when information is inconsistent, outdated, or missing. • Can work independently while knowing when to involve others. • Enjoy improving processes and finding smarter ways to get things done. • Are comfortable operating in an international, multicultural, and distributed environment. • Are curious about technology and interested in using AI as a practical tool in your everyday work.
Responsibilities
• People documentation & administration • Own day-to-day employee documentation processes, including services agreements, amendments, terminations, and other employee-related documents. • Ensure documents are prepared, processed, stored, and updated accurately and on time. • Maintain consistent and well-organized people documentation across relevant systems and repositories. • Support employee lifecycle processes from onboarding through offboarding. • People data & HR systems • Keep employee data accurate and up to date across HRIS and other people-related systems. • Regularly review data quality, identify inconsistencies, and coordinate corrections. • Support data changes related to hires, transfers, promotions, exits, organizational changes, and other employee lifecycle events. • Help improve the way our people data is structured, maintained, and used across the organization.
Benefits
• Coordinate day-to-day benefits administration across our international workforce. • Manage employee additions, removals, and changes in benefits programs. • Monitor benefits-related data and deadlines and ensure relevant information is reflected accurately in our systems. • Prepare regular benefits-related reports and support communication with employees and external providers when needed. • HR reporting & analytics • Prepare regular HR reports and people-related data analysis for the HR team and company stakeholders. • Maintain recurring reporting and make sure reports are accurate, consistent, and delivered on time. • Help turn people data into clear, useful insights and identify trends or data quality issues. • Support ad hoc analysis and reporting requests. • People content & communications • Keep company-wide HR/People content accurate and up to date, including internal policies, guidelines, and other people-related documentation. • Prepare and publish People-related updates and announcements in company-wide communication channels. • Help ensure employees can easily find clear and current information about our people processes, policies, and benefits. • Process improvement & AI • Identify opportunities to simplify, standardize, automate, and improve People Operations processes. • Explore and implement practical uses of AI and automation in HR operations, reporting, documentation, and employee communications. • Contribute to making our People function more efficient, data-driven, and scalable. • Take on other operational and cross-functional People projects as needed. • Competitive compensation package (commensurate with your experience) • 19 business days of flexible Paid Time Off (PTO) • Fully remote work with flexible hours (within the CET time zone) from any location of your choice • Values-driven culture with a friendly and supportive work environment • Opportunity to regularly participate in conferences and community events as both a participant and contributor • Matrix organizational structure designed to streamline communication, remove barriers, and promote efficiency • Embrace the opportunity to develop your skills in a cutting-edge fintech environment. • Please apply now to be part of our dynamic team and make a tangible impact on the future of payments! • Let’s build something great together! • Let’s build • something • great together!
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