apolloresearch - Finance Manager

• Run day-to-day financial operations (Order-to-Cash and Procure-to-Pay): • Process and match supplier invoices, card expenses, and bank receipts and payments • Prepare supplier payments • Onboard customers and suppliers, keeping their metadata up to date • Invoice customers and manage collections • Run accounting and reporting (Record-to-Report): • Establish a repeatable monthly close, preparing manual journals and accounting judgments on accruals, prepayments, accrued and deferred revenue, payroll, intercompany, and project accounting • Prepare supported reconciliations for every balance sheet account, and maintain a quantified risks and opportunities list • Produce a monthly pack that ties to the ledger and reads the way operators run the business: P&L, balance sheet, and cash flow, month and year to date; one headline variance against budget; and department and research-versus-commercial views • Deliver cash visibility: • Prepare the weekly 13-week direct cash forecast, including running scenarios for the Head of Finance and COO • Reconcile forecasts to actual bank movements, explain and report variances, and improve the forecasting assumptions week on week • Support the Head of Finance in building effective systems, processes, and controls: • Eliminate, simplify, and automate manual work, processes, and controls at scale, leveraging AI agents and automation • Document critical workflows so they do not depend on one person • Manage the finance tech stack, and support the Head of Finance in implementing new systems • Manage compliance: • Support the Head of Finance in ensuring Apollo complies with relevant laws and regulations across the jurisdictions in which we operate, coordinating with advisors where necessary: statutory accounts, taxes, transfer pricing, R&D tax credits, audits where required, and expenditure responsibility requirements for grants • ## WHAT SUCCESS LOOKS LIKE • Build and run a best-in-class finance operation. • Support the Head of Finance in building and improving the systems, processes, and controls for the core business cycles (O2C, P2P, R2R) to: (a) capture transactions at source with the right accounting, timing, and metadata; and (b) eliminate, simplify, and automate manual work at scale. • Work month on month to reduce the lag between a transaction's economic event and its appearance in the books, and to reduce manual processing hours, baselined in month two. Maintain sales invoice accuracy at 100%, aged debtors below 15 days, and suppliers paid on the due date 100% of the time. • Build and run a fast, dependable close. All entities closed to year-end quality every month: working day five within six months of joining, and working day three within nine months. Supported balance sheet reconciliations for all accounts, with a quantified risks-and-opportunities list. No restatements or surprises to the board. • Build and prepare reporting that informs and forces decisions. • A monthly pack within two months of joining that explains performance across P&L, balance sheet, and cash flow for the month and year to date, with department and research-versus-commercial views. It leads with the most important budget variance and explains what happened, why, and what needs attention. • A weekly 13-week direct cash flow forecast, with scenarios, refreshed weekly. Forecast accuracy improves week on week, and within three months of joining the forecast informs and forces the right decisions on liquidity and working capital. • Build and run the financial compliance calendar. Covers all relevant laws and regulations across every jurisdiction in which we operate, including R&D tax credits, audits, and expenditure responsibility requirements for grants. Compliance is fully up to date within three months of joining.