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JetBrains - Head of Global Facilities & HSE

Berlin, Germany; Munich, Germany4d ago

In Office Director EMEA Asset Management Property Management Head of Human Resources Facilities Manager Reporting Team Management DACH Vendor Management Risk Management Procurement

Requirements

• Established experience in facilities and HSE management, with a proven track record of building global functions in fast-paced or tech-driven environments (experience in the IT sector is highly preferred). • facilities and HSE management • proven track record • building • global functions • Experience implementing FM software and creating corporate policies from scratch. • implementing FM software • A deep understanding of German HSE laws (for example BetrSichV and DGUV), as well as international FM standards. • German HSE laws • international • FM standards • Proven experience managing global IFM providers (such as CBRE, JLL, Apleona, and ISS) and negotiating complex service contracts. • Professional fluency in English. Proficiency in German is highly preferred for technical and legal compliance in the DACH region.

Responsibilities

• Global FM and HSE system architecture • Framework design: Develop and implement global FM and HSE policies, standard operating procedures, and compliance frameworks. • Framework design: • Reporting: Establish a global dashboard for FM spend, technical uptime, and HSE metrics. • Reporting: • Operations and vendor management • Strategic sourcing: Conduct global tenders to select FM partners for our self-managed spaces. • Strategic sourcing: • Landlord relations: Oversee interactions with property management companies and create demarcation matrices for defining maintenance boundaries and auditing landlord performance. • Landlord relations: • Service charge control: Audit annual operating costs to ensure transparency and cost efficiency in leased spaces. • Service charge control: • Health, safety, and environmental (HSE) • Compliance: Ensure all offices comply with local statutory regulations. • Compliance: • Risk management: Conduct regular site audits, fire safety drills, and ergonomic assessments in collaboration with the responsible local teams, and manage the global risk register for all facilities. • Risk management: • Sustainability: Gather and be responsible for the data required for ESG reporting and audits for the buildings, and assist with energy-saving initiatives, waste management programs, and carbon reduction strategies to meet corporate sustainability goals. • Sustainability: • Technical asset management • Critical systems: Delegate responsibility for the maintenance of tenant-side assets. • Critical systems: • Office projects: Provide insights about facilities and HSE for office fit-outs and expansions, working closely with the Global Workplace, Procurement, and Legal teams to ensure every new location aligns with global standards. • Office projects: