Box - Recruiting Coordinator
Requirements
• We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box. • Genuinely passionate about process — you find satisfaction in making things run smoothly • Detail-oriented and patient, with the emotional intelligence to work effectively across diverse teams and time zones • An exceptional communicator, both written and verbal, who can adapt your style to any audience • Highly organized with a proven ability to juggle multiple priorities and shifting timelines without dropping the ball • Equally effective working in-person and remotely, across a distributed and global team • Proficient with calendar, collaboration, and virtual meeting tools — you pick up new systems quickly • Calm under pressure and comfortable with ambiguity — you adapt fast and bring steadiness when things get busy • Tools used by the team (not expected knowledge, included for awareness): • Applicant Tracking System (ATS) – Greenhouse • Interview Scheduling – ModernLoop • Technical Assessments – CoderPad • HR Information System (HRIS) – Workday • Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your Recruiter will share more about how we work and company culture during the hiring process.
Responsibilities
• Schedule and coordinate complex phone, virtual, and in-person interviews across multiple time zones, ensuring every participant is prepared and set up for a seamless experience • Anticipate and proactively resolve scheduling conflicts before they become problems • Build strong, trust-based partnerships with recruiters, hiring teams, and candidates to drive an efficient and high-quality hiring process • Manage a high volume of competing priorities with professionalism, empathy, and sound judgment — keeping the candidate experience front and centre at every step • Support the opening and management of requisitions and assist with other essential recruiting work — including sourcing, managing inbound applicants, supporting internal mobility candidates, and processing offers • Become the go-to expert on all recruiting tools including Greenhouse, ModernLoop, Google Calendar, Workday, and others as the stack evolves • Show up fully to weekly stand-ups, team meetings, and 1:1s — engaged and contributing • Partner on team projects at both the local and global level, bringing a collaborative and solutions-oriented mindset • Bring ideas to the table, spot what's clunky, suggest what could be better, and help us level up how we hire
Benefits
• Recruiting at Box isn't transactional, it's the first chapter of someone's Box story. As our Recruiting Coordinator, you're the person who makes that chapter unforgettable. • As a Recruiting Coordinator, you will play a critical role in our recruiting team, ensuring a seamless and best in class hiring process from start to finish. You will manage scheduling, logistics, and communications, collaborating closely with recruiters, hiring teams, internal and external candidates. By owning the candidate-facing details that shape perception of our brand, you’ll help “blow our candidates’ minds” and support Box’s business goals and growth. • This role is perfect for someone passionate about people and customer service, highly organised, and able to thrive in a fast-paced, high-performing environment. • Box Benefits package includes pension, medical and dental coverage. We have a robust wellness program including 25 days of vacation (plus your birthday off!) and subsidized gym membership. There is such a thing as a free lunch, you can order from a daily menu along with lots of snacks and drinks. EMEA HQ office is located in the impressive White Collar Factory on Old Street; www.whitecollarfactory.com and other European offices in Paris, Munich, Amsterdam, and Warsaw • QUAL OPPORTUNITY • QUAL OPPORTUNITY
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