Sparrow - Executive Assistant to the CEO

• Partner closely with the CEO on priorities and execution • Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly • Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation • Partner with the CEO to action-plan how key initiatives and tasks will be completed • Own inbox, calendar, and communication management • Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively • Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup • Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective • Prepare context and materials so meetings are efficient and effective • Drive follow-through and executive visibility • Track CEO-dependent projects, decisions, and action items across the executive team • Provide visibility to relevant stakeholders on status, dependencies, and next steps • Ensure nothing important stalls due to lack of follow-up or coordination • Operate with a high-ownership mindset • Take initiative to directly tackle tasks when appropriate • When you’re not the right person for a task, proactively leverage internal partners or external resources to get it done • Approach problems with a solutions-oriented, “figure it out” mentality • Build and improve systems and processes • Create and continuously improve processes that increase executive and organizational efficiency • Stay up to date on tools and technology that improve administrative workflows • Bring recommendations for how Sparrow’s executive operations can run more smoothly • Provide light personal assistance • Maintain the CEO’s personal calendar and ensure it is coordinated with work commitments • Schedule personal appointments while avoiding conflicts with professional priorities • Partner with the CEO to build systems that make her personal life more efficient (e.g., meal planning, wardrobe management, recurring life admin) • 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments • Exceptional written communication skills, including the ability to write clearly in another person’s voice • Strong judgment and prioritization instincts. You know what matters most and why. • A high-ownership mindset and comfort operating independently • Experience creating, improving, and maintaining processes • Professionalism and confidence working with senior leaders and external stakeholders • High emotional intelligence, discretion, and attention to detail • Comfort supporting both professional and limited personal logistics • What This Role Is Not • This is not a passive, task-only administrative role. Success requires strong judgment, proactive ownership, and the ability to think critically about priorities—not just execute instructions. • This is not a passive, task-only administrative role. • This is not a role with rigid boundaries between responsibilities. While the role is primarily Executive Assistant work, it includes Personal Assistant support. The goal is to enable the CEO to operate at her highest level—not to adhere to an inflexible job description. • This is not a gatekeeping or power-centered role.The Executive Assistant is a facilitator and partner, not a blocker. The goal is to increase clarity, access, and momentum across the organization. • This is not a gatekeeping or power-centered role. • This is not a role for someone who prefers highly structured, static environments. Priorities will evolve, and success requires comfort with ambiguity and change. • This is not a role for someone who prefers highly structured, static environments. • This is not a stepping-stone role for someone uninterested in long-term partnership.This role is designed for someone who wants to build a trusted, enduring partnership with the CEO and grow alongside Sparrow. • This is not a stepping-stone role for someone uninterested in long-term partnership.