The AI Education Project - Chief of Staff & Director of Special Projects
Responsibilities
• Office of the CEO Management • Run the office of the CEO, coordinating the CEO's focus and priorities in alignment with organizational needs • Provide strategic external communications support — triage incoming communications, draft responses, and ensure timely follow up • Field and triage meeting requests on behalf of the CEO, taking meetings independently where appropriate and preparing briefings and materials for high-stakes engagements • Act as a proxy for the CEO in decision-making and follow-ups, owning next steps and making sure nothing falls through the cracks • Partner with the CEO's EA on scheduling, travel, expenses and inbox management, and optimize travel time for maximum relationship-building across external partners, programs teams, and funders • Communications & Marketing • Lead and own executive communications for the CEO, including the development and stewardship of thought leadership content via Substack, LinkedIn, and other channels, as well as aiEDU Studios (podcast) • Lead and own CEO and executive media relations, coordinating with Comms Lead to respond to inbound and regularly engage proactively with journalists • Support the development of presentations and workshop facilitation materials, ensuring the CEO shows up polished and on-message • Manage the Lead, Communications, who is responsible for tactical deployment of aiEDU's marketing and communications strategy — serving as a strategic thought partner and accountability partner for that person • Build an analytics infrastructure to measure the impact of communications and marketing efforts, and use those insights to inform strategy and future content decisions • Special Projects • Special Projects • Serve as ad-hoc capacity to incubate new initiatives, partnerships, or projects at their earliest stages before handing them off to the appropriate team • Build lightweight, AI-powered tools and workflows that make the Office of the CEO and the comms function faster and more nimble — vibe-coding internal apps and wiring up AI workflows where they remove friction • Lead and advance current in-flight projects, which include vibecoding.aiedu.org and a full aiEDU website revamp • Program manage the aiEDU Advisory Board, organizing meetings, regular updates, and coordinating with other teams to leverage individual advisors across aiEDU workstreams
Benefits
• Benefits: We offer a comprehensive benefits package, including full health, dental, and vision for you and any dependents, plus life insurance, short-term and long-term disability insurance, flexible work hours and location, flexible paid time off, paid parental leave, a generous annual stipend for home office expenses and professional development, and a 401k match of 4% vested immediately. For more details regarding our benefits, visit: aiedu.org/careers • Start date: We’d like a candidate to start as soon as possible after receiving an offer, though there is some flexibility.
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