Kit - Finance Operations Specialist
Requirements
• Accounts payable execution: invoice intake, coding, routing, and payment runs done accurately and on time • Proficiency with QuickBooks Online and at least one AP or spend management tool (Bill.com, Brex, or similar) • Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis • Clear written communication, especially with teammates who don't speak finance • Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene • At least 2–3 years processing accounts payable or doing similar finance operations work • Handled corporate credit card programs or expense reconciliation in a previous role • Worked in a remote or distributed environment where async communication was the norm • Used AI tools or accounting automation platforms to reduce manual work (nice to have) • Experience supporting month-end close activities (nice to have) • Traits • You catch your own mistakes before anyone else does — accuracy matters to you personally, not just procedurally. • You ask clarifying questions early instead of guessing, and you flag issues rather than let them sit. • You manage your time well without being reminded — you know what's due, and you get it done. • You communicate with kindness and patience, even when the person on the other end doesn't know what a W-9 is. • You're curious about AI and automation, and you look for ways to work smarter without sacrificing accuracy. • What won't set you up for success • Needing heavy day-to-day direction on how to prioritize or sequence your work • Discomfort with async, written communication as the primary way to get things done • Preferring verbal confirmation over documented processes and audit trails • Frustration when priorities shift or ad-hoc requests come in — that's a normal part of how Finance work flows here • Location • Location • This role requires residency in the continental United States.
Responsibilities
• Process invoices end-to-end — intake, coding, routing for approval, and payment runs in Bill.com — accurately and on time. • Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding and expense classification. • Respond to payment inquiries from team members and vendors with clarity and patience. • Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors — and escalate appropriately. • Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items. • Handle vendor setup, W-9 collection, and vendor file hygiene. • Maintain accurate documentation and a clean audit trail throughout. • Contribute to ad-hoc projects — spend analysis, process documentation, or lightweight automation work using AI-assisted tools — as directed by the Finance team. • What will S.E.T. you up for success
Benefits
• ContractorMonthly Retainer $4K – $6K per month • Upload your resume here to autofill key application fields. • Drop your resume here! • Parsing your resume. Autofilling key fields... • Please Note: we have set up limits for applications to ensure candidates are only applying to roles that are a reasonable fit and re-applying once their qualifications have changed. • Candidates may not apply more than 2 times in any 60 day span for any job at Kit. • Candidates may not re-apply to the same role within 90 days if not presented with an offer. • or drag and drop here • Walk us through how you've managed a full AP cycle — from receiving an invoice to issuing payment. What tools did you use, and how did you stay organized when volume was high or approvals were slow? • Tell us about a time you caught an error or discrepancy in a financial process — something that might have slipped through if you hadn't flagged it. What did you find, how did you handle it, and what happened as a result? • How are you currently using AI tools in your work, or how have you explored using them? We're particularly curious whether you've experimented with any tools that help with repetitive or manual finance tasks. • I prefer not to answer • Another Gender Identity • Heterosexual / straight • Asian or Asian American • Black or African American • Hispanic or Latine • Indigenous or Native American • Native Hawaiian or Other Pacific Islander • Person with disability • Refugee or immigrant • None of the above • Kit may use Artificial Intelligence with this application. Learn more.
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