Byoma - Regulatory Affairs & Quality Assurance Executive

• Regulatory & Compliance Management • Maintain up-to-date knowledge of relevant regulations, industry standards and regulatory guidance, proactively monitoring regulatory developments and leading horizon-scanning activities to assess potential business impacts. • Lead the collation, review and coordination of documentation required to establish and maintain Product Information Files (PIFs), ensuring records remain complete, accurate, traceable and audit-ready throughout the product lifecycle. • Review and assess product claims, ingredient listings, packaging, artwork and labelling to ensure compliance with applicable regulations and internal requirements, providing guidance and challenge where required. • Liaise directly with the Responsible Person and external regulatory partners to support product assessments, notifications, registrations and market access activities. • Own the day-to-day management of compliance records, trackers and regulatory databases, ensuring data integrity, traceability and launch readiness. • Manage the maintenance, renewal and ongoing compliance of product certifications, accreditations and registrations across applicable markets. • Conduct regulatory risk assessments and proactively identify, assess and escalate regulatory risks and/or non-compliances to the Head of Regulatory Affairs & Quality Assurance. • Pre-Production Quality Assurance • Embed Quality-by-Design principles throughout product development activities, ensuring regulatory, safety and quality requirements are considered from concept through to launch. • Review supplier, manufacturer and raw material documentation to confirm regulatory compliance, manufacturing suitability and alignment with BYOMA quality standards. • Participate in new product risk assessments, identifying potential product safety, quality and compliance risks and ensuring mitigation plans are established. • Coordinate product registration and notification activities across relevant markets and regulatory jurisdictions. • Manage regulatory and quality approval workflows for new product launches, ensuring all required activities, approvals and supporting evidence are completed prior to handover to Supply Chain. • Technical Documentation & Testing • Review technical documentation relating to formulation, packaging, stability, compatibility, PET and other validation activities to ensure compliance with approved specifications and internal requirements. • Coordinate and oversee testing programmes, ensuring evidence is complete, traceable and available to support product launch decisions. • Review consumer-facing copy, claims and artwork, providing regulatory guidance and approval to ensure compliance with applicable requirements and claims substantiation standards. • Evaluate testing outcomes and product performance data, escalating risks, failures, trends and non-conformances where appropriate. • Cross-Functional Collaboration • Act as a trusted regulatory and quality partner to Product Development, Design, VM, Marketing, Supply Chain and Customer Service teams, providing pragmatic guidance that balances compliance requirements with commercial objectives. • Partner with Product Development to ensure innovation pipelines align with regulatory requirements and quality standards. • Manage relationships with external vendors, laboratories, consultants and regulatory agencies to support compliant and efficient product development activities. • Collaborate with Customer Service to review customer complaints, product concerns and emerging consumer trends, identifying opportunities for corrective action, risk reduction and continuous improvement. • Work closely with Quality Control and Supply Chain partners to support investigations, deviations, CAPAs and product quality improvements. • Ensure clear communication, effective record management and end-to-end traceability across all regulatory and quality activities. • Risk Management & Continuous Improvement • Lead risk-based assessments relating to new product launches, formula changes, packaging modifications and regulatory developments, ensuring mitigation plans are defined and monitored. • Maintain awareness of regulatory developments across global markets and communicate potential impacts to relevant stakeholders. • Support internal audits, inspections and compliance reviews, identifying improvement opportunities and driving closure of resulting actions. • Support the development and continuous improvement of the Quality Management System, driving increased compliance maturity, documentation control, traceability and operational effectiveness. • Contribute to the development and maintenance of Regulatory Affairs & QA KPIs, dashboards and reporting tools to support data-driven decision making and governance. • Promote a culture of continuous improvement by identifying opportunities to simplify processes, improve efficiency and strengthen regulatory and quality performance.