multiverse - Equity & Company Secretarial Specialist (Part-time)
Requirements
• Solid experience in an equity administration or company secretarial role (in-house or at a law firm / corporate services provider), with a track record of independently owning processes end-to-end and exercising judgment in ambiguous or complex situations • Sold understanding of UK employee share schemes — EMI options, CSOP, or similar — and an understanding of the HMRC reporting and compliance cycle • Experience with Carta or a comparable equity management platform (e.g. Ledgy, Global Shares) • Strong organisational skills and the ability to exercise judgment across multiple concurrent processes with firm external deadlines — you are able to assess risk, make independent decisions about prioritisation, and know when to escalate • Excellent written communication and the confidence to draft complex governance documents independently — including correspondence, resolutions, and minutes — with minimal oversight • Experience with Companies House filing and UK statutory compliance for private companies • Exposure to cross-border or multi-entity group structures • Any exposure to German corporate or employment law, or to working with German advisers, would be a genuine advantage • A CGI (ICSA) qualification (or equivalent), or a legal/paralegal background with strong demonstrable governance expertise
Responsibilities
• EQUITY ADMINISTRATION • Own the end-to-end process for employee equity documentation: issuing option agreements, exercise notices, and related correspondence accurately and on time • Design and implement equity management processes for grant issuances and exercises to maximise efficiency and user experience • Maintain and update Carta (our equity management platform) to ensure the cap table and option ledger are accurate and current • Maintain the statutory share register and related records • Coordinate ERS (Employment-Related Securities) annual returns and other HMRC filings, working with external advisers as needed • Support employees through the option exercise process, acting as the primary point of expertise resolving queries and escalating any, where appropriate, liaising with Finance and external providers • Track vesting schedules, leaver provisions, and good/bad leaver determinations in coordination with the People and Legal teams • Proactively identify and assess upcoming grant and exercise windows, filing deadlines, and compliance requirements — making judgment calls on prioritisation and escalation where needed • Support on equity-related aspects of M&A or restructuring transactions as required • COMPANY SECRETARIAL • Ensure the group's corporate approvals are properly documented — preparing board and shareholder resolutions and written consents across UK and German entities • Maintain accurate statutory registers and corporate records for UK Companies House and, working with local advisers, for German entities • File share allotment, confirmation statements, change of officer forms, and other routine Companies House submissions on time • Organise and minute board meetings, circulate papers, and maintain a governance calendar • Support the General Counsel in managing the group structure — tracking entity status, approvals chains, and cross-border governance requirements • Manage and direct external company secretarial providers and German notaries/advisers, exercising judgment on when to escalate or seek external counsel • Maintain a corporate approvals library and ensure executed documents are stored and accessible
Benefits
• Time off - 27 days holiday, plus 5 additional days off: 1 life event day, 2 volunteer days, 2 company-wide wellbeing days (M-Powered Weekend) and 8 bank holidays per year • Health & Wellness- private medical Insurance with Bupa, a medical cashback scheme, life insurance, gym membership & wellness resources through Wellhub and access to Spill - all in one mental health support • Hybrid work offering - for most roles we collaborate in the office three days per week with the exception of Coaches and Instructors who collaborate in the office once a month
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