lumilens - Assistant Office Manager

Singapore1w ago

In Office Mid APAC Payments Logistics Office Manager Team Leadership Procurement Documentation Travel Arrangements

Requirements

• Diploma or Degree in Business Administration or related discipline. • Minimum 3–5 years of relevant experience in administrative and/or support roles. • Strong written and oral communication skills in both English and Chinese to communicate with colleagues and stakeholders. • A high level of discretion, attention to details, and the strong sense of accountability when handling confidential information. • Excellent communication and interpersonal skills, with the ability to work effectively with employees, senior leaders, vendors, and external partners. • Strong organizational and time management skills, ability to multitask and prioritize in a fast-paced, dynamic environment. • A proactive, can-do attitude, willing to tackle tasks of any size, and a genuine desire to help others.

Responsibilities

• Manage day-to-day office operations. Create a smooth, professional, and well-supported office environment where colleagues can focus on serving clients and collaborating effectively. • Oversee kitchen and office supplies, meeting-room readiness, and shared spaces to support a productive working environment. • Manage office supplies, procurement, facilities maintenance, and cleaning services. Serve as the primary contact of office service providers. Coordinate maintenance, repairs, cleaning, and facility work orders, ensuring issues are addressed promptly. • Organise confidential company documentation and maintain proper filing systems. • Coordinate events, workshops, leadership meetings, and team activities as required. • Coordinate office purchasing and expenses. Source quotations, arrange purchases, monitor office-related spending, and coordinate invoices and payment follow-ups with Finance and Procurement in line with company processes. • Handle travel arrangements and logistic arrangements when required. • Reception & General Office Support • Manage calls, mail, and courier services • Greet visitors and coordinate meeting room arrangements • Provide general administrative support to management and executives when required.