Impiricus - Proposal Specialist (Pharma)
Requirements
• Bachelor’s degree or equivalent experience • 2–4 years of experience in a proposal role • Advanced PowerPoint skills — ability to build, format, and maintain slide decks to brand standards, not just edit text • Excel proficiency — comfortable with pricing tables, data grids, and structured formatting • Comfort with AI-assisted writing and research tools (e.g., Claude, ChatGPT, Copilot) to support faster proposal turnaround • Ability to read an RFP / media brief, identify what matters to media agencies and pharmaceutical brand teams, build PPT response decks from a slide repository, and ensure final responses are concise and accurate • Proven ability to manage multiple open deadlines simultaneously with minimal oversight • Highly organized, detail-oriented, and reliable in a remote environment • Strongly Preferred • Strongly Preferred • Experience in healthcare media, pharmaceutical advertising, health communications, or a related industry • Familiarity with pharmaceutical brand team dynamics, media agency relationships, or HCP advertising • Experience maintaining a shared content or slide library • Comfort with CRM and proposal / project tracking tools (e.g., HubSpot, Asana, etc.) • The base salary range for this role is $75,000-$85,000 • Where you land within the range will reflect your skills, experience, and location, while keeping team parity in mind and leaving room for future growth. • Important Notice • Important Notice • To protect candidates, please note that all communication from our team will come directly from an @impiricus.com email address. We do not engage third party recruiters to schedule interviews for this role. If you receive outreach from anyone outside of our domain claiming to represent Impiricus, please disregard and let us know by forwarding the message to [email protected]
Responsibilities
• Proposal Execution • Proposal Execution • Respond to RFPs from media agencies who manage marketing budgets for pharmaceutical brand teams, producing customized PowerPoint decks and Excel pricing responses • Adapt templated slide decks to reflect each brand’s targeted therapeutic area and campaign objectives, while working with Impiricus’ sellers to position our products and deal strategy • Populate and format pricing tables, product grids, and campaign summaries in Excel • Manage an active queue of concurrent proposals under strict deadlines, particularly during the July–December peak season • Coordinate with internal stakeholders (sales, strategy, customer success, data team, and marketing) to gather inputs needed to complete each response • Use AI tools to accelerate first drafts, tailor boilerplate content to brand-specific objectives, and speed up research on therapeutic areas or competitive positioning, while applying judgment to ensure accuracy, tone, and compliance before submission • Content & Library Management • Assist with maintaining and organizing the PowerPoint RFP slide library, ensuring content is current, on-brand, and easy to retrieve • Review and update boilerplate slides on an established cadence (capabilities, case studies, data assets, team bios) as products and offerings evolve • Flag outdated or inconsistent content and assist with periodic library audits • Quality & Process • Quality & Process • Proof all proposals before submission for accuracy, formatting consistency, and alignment with RFP requirements • Monitor submission tracker in Asana and flag capacity or deadline conflicts proactively • Contribute to process improvements that increase throughput and proposal quality over time
Benefits
• Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being. • Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan) Coverage & Protection: 100% paid short- and long-term disability, plus life and AD&D insurance Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way Parental Leave: 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months) Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option. 401(k): Save for your future with tax advantages (and company match!) • Healthcare • HSA, FSA & DCFSA • Coverage & Protection • Flexible Time Off • Parental Leave • Your Work, Your Way • 401(k)
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