toogeza - Operations and Project Coordinator

Europe2w ago

In Office Mid EMEA Insurance Payments Operations Intern Jira Team Management Excel Documentation Reporting

Requirements

• At least 3 years of proven experience in project management or coordinating complex, cross-functional projects. • Organization & Multitasking: Excellent time management capabilities with a proven ability to handle multiple workflows and deadlines simultaneously. Strong operational mindset with attention to detail and follow-through. • A self-starter. Given ambiguous direction, you come back with a plan and a first draft, not a list of questions. • Communication Skills: Strong verbal and written communication to effectively act as a central liaison between team members and management. • Software Proficiency: Familiarity with project management tools (such as Jira) and general office software. • Strong PowerPoint and Excel. You can build a clean steering deck and a working project tracker without hand-holding.

Responsibilities

• Project Tracking: Monitor daily/weekly progress, maintain project schedules, and provide detailed status presentations to stakeholders. Surface blockers early and push for resolution. • Meeting & Communication Facilitation: Set up and prepare meetings, capture decisions and action items, and drive follow-through. Manage and support communications with partners, vendors, and internal stakeholders. • Documentation & Administration: Coordinate contractual processes, including agreements, documentation, and follow-ups. Support and monitor payment processes related to projects (in collaboration with Finance and Legal) • Resource Coordination: Liaise with team members and vendors to ensure the necessary equipment, materials, and resources are available on time. • Risk & Issue Management: Ensure proper documentation, reporting, and tracking of all initiatives. Identify risks, gaps, and inefficiencies, and proactively suggest improvements • — The coolest team ever • You will join striving and open-minded professionals to share ideas and shape the future. • — Time-off policy to take your time • Twenty-one days of vacation, long and short-term sick leaves, compensatory days off, maternity and paternity leaves, and more — everything for you to make up your life according to your needs. • — Medical insurance • Perfectly packed health care covering dental and Covid-19 cases. • — Boosting your expertise • We’re interested in accelerating your growth — hence we compensate for your professional development courses and conferences. You will get access to all Roosh educational or business activities, where we engage top-notch experts from diverse areas to master hard and soft skills.