Thought Machine - Recruitment Coordinator (6 month FTC)

London, United Kingdom1w ago

In Office EMEA Logistics Director of Recruiting Calendar Management Schedule Management Reporting Ashby Slack

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Requirements

• Essential • Exceptional organisational skills, with a methodical approach and strong attention to detail. • Ability to prioritise tasks and work to tight deadlines in a fast-paced, high-volume environment. • Experience managing multiple calendars and scheduling complex interviews or meetings (often across different time zones). • Excellent communication skills, with the ability to adapt your tone for different audiences. • A proactive, hands-on approach to problem-solving. • A collaborative team player who thrives in a dynamic, growing environment. • Passionate about providing a best-in-class candidate experience. • Desirable • Previous experience in recruitment coordination or a heavy administrative role. • Familiarity with Applicant Tracking Systems (ATS) such as Ashby and internal communication tools like Slack. • Experience working in a high-growth or fast-changing organisation (experience supporting international expansions is a strong plus). • Advanced knowledge of Google Workspace tools (Docs, Sheets, Calendar, etc.).

Responsibilities

• Own the interview scheduling process: Coordinate complex schedules and communicate logistics clearly to recruiters, interview teams, and candidates, with a special focus on supporting the Lisbon expansion. • Own the interview scheduling process: • Provide administrative support: Act as the operational anchor for our global recruitment team during this critical hiring ramp. • Provide administrative support: • Maintain data integrity: Keep our Applicant Tracking System (ATS) Ashby and recruitment trackers accurate and up to date. • Maintain data integrity: • Stakeholder liaison: Work directly with recruiters, hiring managers, and interviewers to ensure hiring processes run smoothly. • Stakeholder liaison: • Process management: Handle recruitment forms, collate interview feedback, and run regular recruitment reports to track our progress. • Process management: • Act as the primary point of contact: Be the go-to person for interviewers, hiring managers, and candidates throughout the recruitment lifecycle. • Act as the primary point of contact: • Event support: Schedule and support internal hiring events and career fairs as needed. • Event support: • Champion the candidate experience: Ensure every candidate receives an exceptional, communicative, and positive experience at every stage of the process.

Benefits

• Pension plan (match up to 5%) • 25 days holiday and bank holidays • Flexible working hours • Access to outstanding learning materials and courses • Sports and hobby clubs, subsidised by Thought Machine • All the latest tech you need • Start the day properly with fresh fruit and cereals • Huge range of healthy (and not-so-healthy) snacks, smoothies and drinks • A talented and experienced team as your colleagues • An environment where we encourage learning and progress • Weekly food pop-up • We actively hire candidates who demonstrate technical excellence in their field and welcome people of all ages and backgrounds, providing everyone with equal access to professional development. You are encouraged to apply even if your experience doesn't accurately match the job description. We also encourage applications from those with different abilities, including candidates with ADHD, autism, dyslexia or dyspraxia.