Zeely Inc. - HR Operations Specialist
Requirements
• 2–3+ years of experience in HR Operations, People Operations, or HR Administration within product or tech-driven companies • Hands-on experience administering an HRIS (PeopleForce, BambooHR, HiBob, or similar), not just using it as an end user • Experience managing the full onboarding and offboarding lifecycle • Experience creating SOPs, process documentation, and operational templates • Understanding of AI tools and enthusiasm for leveraging them to improve efficiency • Experience working with HR analytics and reporting — you're comfortable collecting data, preparing reports, identifying trends, and spotting anomalies • A systems-thinking mindset with a passion for improving processes rather than simply maintaining them • A process-oriented approach — you look for root causes instead of only fixing symptoms • Ability to work independently while knowing when to escalate non-standard situations • Comfortable working in a fast-paced environment and effectively prioritizing multiple tasks • Strong organizational skills, excellent communication, attention to detail, and a high level of ownership
Responsibilities
• Audit HR processes, identify bottlenecks, and implement standardized, scalable workflows • Own the full operational onboarding and offboarding lifecycle: documentation, access management, PeopleForce administration, benefits, and cross-functional coordination • Administer and continuously improve our HRIS (PeopleForce): configure workflows, automations, and triggers, maintain data accuracy, and implement new processes • Coordinate the probation process by launching check-ins, collecting feedback, preparing analytics, and ensuring a smooth onboarding experience for new hires • Create and maintain SOPs, process documentation, templates, and our HR Knowledge Base. • Coordinate the administration of employee benefits, learning budgets, subscriptions, and internal AI tools • Prepare regular HR analytics and reports, including headcount, turnover, onboarding, benefits, and other HR metrics; identify anomalies and help the team make data-driven decisions • Collaborate closely with HR, Finance, IT, and Operations teams to ensure smooth and efficient internal processes across the company
Benefits
• Build AI-powered tools with real impact, helping over one million small businesses grow, compete, and launch ads without agencies or complex marketing setups. • Join a strong A-level team of experienced professionals who set a high bar and push each other to do better work. • Remote-first approach: work from anywhere, with access to our offices in Warsaw and Kyiv. • We take care of the essentials. Paid time off, sick leaves, and financial support with private entrepreneurship matters. • Regular performance reviews to ensure your growth is transparent and rewarded. • Recruitment Process: • Recruiter interview → Hiring Manager(HRBP) Interview → Final Interview with COO → Reference check → Job offer. • Send us your CV — we’d love to get to know you better! 💚
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