Ardent - Proposal Coordinator
Requirements
• 1 to 2 years of proposal coordination experience with a federal contractor, preferably at a mid-tier firm. • Advanced proficiency in Microsoft Office (Teams, Outlook, Word, PowerPoint, and Excel, Sharepoint). • Working knowledge of documentation and proposal development processes. • Strong organization, teamwork, flexibility, and critical thinking skills. • Ability to work independently, stay detail-oriented, and meet strict deadlines. • Strong verbal and written communication skills. • Refined interpersonal skills and the ability to work with people at all levels. • Ability to assess situations, make sound recommendations, and apply critical thinking in support of the team and the company. • Experience supporting Federal, DoD, or commercial bid and proposal efforts. • Formal training in proposal coordination, writing, or development, such as Shipley or APMP courses. • Experience creating graphics Adobe products is highly preferred • Due to the nature of the work we support, all candidates in consideration for this role must be U.S. Citizens willing to undergo the government issued background investigation process. • Ardent
Responsibilities
• Support day-to-day proposal operations to help plan, build, and deliver high-quality, compliant responses to RFPs. • Work with proposal managers, subject matter experts, editors, capture managers, contracts staff, and subcontractors to keep proposal development efficient and organized. • Review solicitation requirements to ensure compliance with instructions, deliverables, evaluation criteria, and submission deadlines. • Help develop and maintain proposal schedules, outlines, assignments, and meeting plans. • Identify and help improve proposal processes and workflows when needed. • Track action items, responsibilities, deadlines, and materials for the proposal team and subcontractors. • Schedule and coordinate meetings, conference calls, data calls, and team updates. • Organize and maintain proposal files in SharePoint, ensuring materials are easy to find and properly managed. • Build and maintain a proposal content library and repository of reusable artifacts. • Use approved content to help draft executive summaries and management approaches. • Maintain configuration control of proposal documents. • Format and edit proposal documents as needed.
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