EngFlow - Business Administrative Assistant
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Requirements
• Proven experience as an executive assistant or similar role supporting executives • Exceptional organizational, budgeting, and time management skills • Excellent written and verbal communication skills in English • Previous experience working in a fast-paced, high-tech environment • Proficient in Google and Microsoft Office Suite • Strong attention to detail and problem-solving abilities • Ability to handle multiple tasks and prioritize effectively • Ability to maintain confidentiality and exercise good judgment • Flexibility and adaptability to changing priorities • Professional and friendly demeanor • Willingness to work across time zones • Can-do and helpful attitude • Previous experience in a global company is preferred
Responsibilities
• Manage executives' calendars (CTO/SAS Entity Head), schedule meetings, and coordinate appointments • Provide overall support to the leadership team on an as-needed basis • Prepare and organize documents, reports, and presentations • Handle select executive-level correspondence • Make travel arrangements and manage itineraries for executives and larger team initiatives • Assist in preparing meeting agendas, taking minutes, and following up on action items • Handle confidential information with utmost discretion • Perform general administrative tasks such as filing, data entry, and record keeping for various project and function areas, especially for the SAS entity • Act as a liaison between executives and other team members • Partner frequently and effectively with our accountants and legal counterparts in Colombia • Manage and approve expenses for the organization • Support priority projects and initiatives
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