Sotheby's - Shipping Associate
Requirements
• BA degree and 1-2 years administrative or procurement experience with basic knowledge of international & domestic shipping logistics • A degree or relevant experience in Finance, Business, Operations & Logistics, IT, and/or Engineering is highly desirable. • A high command and prior experience of ERP/CRM SYSTEMS (SAP particularly) • Excellent organization, with the ability to proactively set priorities and meet deadlines • Excellent analytical skills • Highest standard of confidentiality, discretion, and work ethic • Excellent client service skills, with a demonstrated capability in active listening, empathy, service orientation and patience • The ability to work under pressure and maintain a welcoming disposition, to work both independently and to partner with colleagues • Proficient in Google Workplace, Microsoft Office Suite and capable of learning internal systems quickly • To view our Candidate Privacy Notice for the US, please click here. • Candidate Privacy Notice • click here • To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here. • click here
Responsibilities
• Responsible for responding to inquiries regarding shipping payment in a timely and professional manner • Reconcile differences with the shipping agents and/or Shipping Coordinators and meet payment deadlines • Act as a point of contact for Shipping Vendors with queries related to Accounts Payable • Prepare regular and ad hoc management reporting as requested • Reconcile all shippers accounts ensuring that all invoices have been received and have been processed • Investigate discrepancies between vendor quotes, parked POs in SAP and the vendor invoices received • Oversee procurement process for Travelling Exhibitions including parking costs for vendors and logging regional spend • Partner with Finance to reconcile billing discrepancies and system variances related to shipping quotes and Customs. • During semi-annual high pic season: • Support maintenance of TravEx and Expertise shipments • Support creation of customs declarations and licence applications • Support shipping coordination, including the preparation of internal packing requests, pre-alerts, air freight invoices, and tracking of international shipments • General record keeping for the Shipping department • Additional ad hoc projects as directed by manager
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