Marketcircle - Project Coordinator & CEO Operations Manager
Requirements
• 2+ years of experience in project coordination, executive assistance, or operations roles—ideally within a SaaS or tech environment • Demonstrated ability to manage multiple concurrent projects, priorities, and stakeholders without dropping the ball • Strong written and verbal communication skills; able to represent the CEO professionally in external communications • Hands-on experience with project management tools (Daylite, Asana, Jira, Monday.com, Notion, or equivalent) • Comfort with social media platforms (LinkedIn, YouTube, Instagram) and content publishing workflows • Exceptional organizational skills and an obsessive attention to detail • Ability to work independently, take initiative, and exercise sound judgment with minimal supervision • High degree of discretion and professionalism when handling sensitive CEO-level communications • Experience with podcast coordination workflows • Familiarity with SaaS development cycles, sprint planning, or Agile methodologies • Background working directly with a founder or C-suite executive in a fast-moving startup or growth-stage company • Experience creating or maintaining knowledge base pages (e.g., Confluence, Notion, Coda) • What Success Looks Like
Responsibilities
• $65,000 - $80,000 a year • We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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