Temporal Technologies - Accounts Payable Specialist
Requirements
• 3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus • Proven ability to manage high invoice volume without losing accuracy — you stay organized, hit payment deadlines consistently, and keep the queue clear • Hands-on experience with Bill.com or a comparable AP automation platform (Tipalti, Airbase, or similar); Bill.com experience is strongly preferred given that’s what we run • Experience administering a T&E or expense platform — Navan, Concur, Expensify, or similar; you've audited expense reports and enforced a policy, not just processed reimbursements • Experience with a modern cloud ERP — Rillet, NetSuite, Sage Intacct, or equivalent; you understand how AP flows into the general ledger and what a clean subledger looks like • Strong Excel and Google Sheets skills — you're comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template • Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability • Comfortable holding the line on expense policy — you can tell an employee their submission doesn’t meet policy clearly and without drama, and you don’t cave under pushback • Clear, proactive communication across functions — Finance, HR, Legal, and vendors all need different things from AP, and you know how to calibrate • High attention to detail and genuine ownership mentality — AP errors have downstream consequences for vendors, the close, and the audit, and you take that seriously • Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp • Preferred: • Multi-entity or multi-currency AP experience — you've processed invoices across legal entities and know how intercompany and FX coding work in practice • Experience supporting a financial statement audit — you’ve prepared AP schedules, aging reports, and reconciliations for external auditors and know what clean documentation looks like
Responsibilities
• Full-Cycle AP Operations • Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire • Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner • Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record) • Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed • Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction • Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations • Vendor Management • Vendor Management • Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement • Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records • Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder • Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks • T&E and Expense Management • Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently • Manage the corporate card program in coordination with Finance and HR — handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly • Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager — the expense process should get cleaner every quarter, not stay the same • Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership • Month-End Close • Month-End Close • Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close • Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed • Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days • Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors
Benefits
• The estimated pay range for this role is $100,000 - $150,000 depending on experience and location. • Additionally, this role is eligible to participate in Temporal’s equity plan. • Unlimited PTO, 12 Holidays + 2 Floating Holidays • 100% Premiums Coverage for Medical, Dental, and Vision • AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available) • Empower 401K Plan • Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more! • Paid Time Off (PTO) and Benefits outside the United States vary by country, and are issued in partnership with Remote.com. Additionally, Temporal offers perks to all international employees for learning & career development, a lifestyle spending account, in-home office setup (in addition to company-issued hardware), professional memberships, work-from-home meals, and access to the Calm app for mental wellness. • Travel • Temporal is a globally distributed, collaborative team that values opportunities for in-person connection. Occasional travel may be required for company events, team offsites, and other meaningful moments that bring us together. • $3,600 / Year Work from Home Meals • $1,800 / Year Professional Enrichment (Career Development & Professional Memberships) • $1,200 / Year Lifestyle Spending Account • $1,000 / Year In-Home Office Setup (In addition to Temporal issued equipment - laptop, monitor, keyboard, mouse, trackpad, and extension power cable at no cost to you) • $74 / Month Reimbursement for Internet • Calm App Subscription for Mental Health & Wellness
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