PhysicsX - Senior People Operations Manager
Requirements
• A couple of things are must-haves given the seniority of this role: • Solid, hands-on experience with an HRIS platform (we use HiBob) • Several years of experience in People Operations or HR, ideally with exposure to US employment law • Beyond that, a few things would be especially useful to bring with you: • Experience with US benefits administration, particularly healthcare plans and 401(k)s • Experience with US visa and immigration processes is useful • Good organisation and communication skills, and confidence working autonomously across time zones • Comfortable handling sensitive and confidential information with discretion • Genuine comfort with ambiguity — this role, like our company, is evolving, and we're looking for someone who's energised by that • Solution-oriented when gaps are identified — you take the time to understand what's already in place and why, then bring practical ideas for how to improve it, rather than just raising the problem • If you're not sure you tick every box in that second list, we'd still love to hear from you.
Responsibilities
• Onboarding & Offboarding • Own onboarding end-to-end for US new hires — from offer acceptance through day one and beyond — partnering with the wider People team and other functions to make sure every new joiner has a great, consistent experience • Manage offboarding for departing US employees, coordinating exit interviews, documentation, and access removal • Employment Documentation & HR Administration • Prepare and issue employment contracts, amendments, and verification letters • Support payroll processing by keeping employee data accurate and up to date • Support relocations into the US • Visa & Immigration • Visa & Immigration • Manage visa and immigration processes for US-based employees, including work authorisation applications and renewals, working with external immigration providers as needed
Benefits
• Own the US benefits programme end to end — enrolment, renewals, open enrolment, and broker relationships • Be the go-to person for benefits questions, and help keep our offering best-in-class as we grow • Legislation, Policy & Compliance • Keep on top of US federal and state employment legislation, flagging changes and helping shape policy in response • Keep our US policies, employee handbook, and internal documentation accurate and current • Maintain compliance with US employment law, including state-specific requirements • Maintain right-to-work and I-9 records • Data & Reporting • Data & Reporting • Keep US employee data clean and accurate in our HR system • Produce regular US reporting to support wider People reporting • Performance Cycles & Projects • Support our bi-annual performance review cycles • Get involved in broader People Ops projects as we continue to scale • Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better. We come from diverse backgrounds, but we share a commitment to operating at the highest level and addressing some of the most complex challenges out there. We also believe in balancing focused, ambitious work with a life beyond it. If you’re ambitious, thoughtful, and driven by impact, you’ll feel at home. • And it doesn’t stop there … • 🚀 Equity options - share meaningfully in the company you’re helping to build. • Equity options • 💰 5% contribution to 401(k) - build long-term security with a strong retirement plan. • 5% contribution to • 401(k) • 🍽️ Free team lunch 1x/week - good food, great company, and space to connect. • Free team lunch 1x/week • 🏥 Private health insurance – comprehensive cover for you, offering total peace of mind. • Private health insurance • 👶 Enhanced parental leave – 3 months full pay paternity and 6 months full pay maternity leave, to provide extra flexibility during the moments that matter most. • Enhanced parental leave • ☀️ 20 days of Annual Leave (+ Public Holidays) - because taking time to rest matters. • ☀️ 20 days of Annual Leave (+ Public Holidays) • 📈 Personal development – dedicated support for learning, development, and leveling up over time. • Personal development • 💪 Gympass / Wellhub (subsidized) – for you and up to 3 family members, supporting both physical and mental wellbeing. • Gympass / Wellhub (subsidized) • 💳 Flexible Spending Account (FSA) – set aside pre-tax dollars for eligible healthcare expenses. • Flexible Spending Account (FSA) • 🔎 Watch this space, we’re continuing to build this as we grow… • Estimated salary for this role is $100,000 - $125,000 depending on experience. Seniority will be assessed throughout our interview process. • We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics. • We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.
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