welltheory - Exec Ops for CEO

• Calendar & Time Management • Own the CEO’s calendar end-to-end — scheduling, prioritizing, and protecting time for deep work and strategic thinking • Proactively resolve scheduling conflicts and make smart trade-offs without needing to escalate every decision • Build prep briefs ahead of important meetings — background on attendees, key talking points, pre-reads • Communication & Correspondence • Triage the CEO’s inbox and Slack daily — handle what you can, flag what requires Ellen’s attention, draft responses for her review • Draft high-quality external communications: emails to investors, board members, partners, and candidates that are crisp, professional, and on-brand • Serve as the primary point of contact for people trying to reach the CEO — with warmth, professionalism, and appropriate discretion • Travel & Logistics • Book and manage complex, multi-city travel — flights, hotels, ground transport, conference logistics, and detailed itineraries • Anticipate travel-related complications and have contingency plans ready • Manage post-trip expense reconciliation • Follow-Through & Project Support • Maintain a live view of the CEO’s open commitments, promises made, and things owed — follow up proactively before they become problems • Support cross-functional projects where the CEO is a stakeholder — track status, flag blockers, keep things moving • Handle ad hoc research, briefings, and special projects as needed • Operations & Tools • Maintain and organize the CEO’s Notion workspace — action lists, meeting notes, reference docs • Use Claude and other AI tools to work faster and smarter: drafting communications, synthesizing research, building templates • Identify opportunities to systematize repetitive work and continuously improve how the CEO’s office runs • YOU MIGHT BE A GREAT FIT IF YOU... • Have been told you’re a “force of nature” — relentless, resourceful, and the person people trust to actually get things done • Anticipate problems before they happen and fix them before anyone notices • Write at a level that could pass for the CEO — clear, warm, professional, and precise • Feel energized, not overwhelmed, when priorities shift quickly • Are regularly using AI tools to automate and improve your work • Care deeply about the mission — WellTheory exists to help people with autoimmune disease live better lives, and that matters to you