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fireworks - Recruiting Coordinator [Contract]

London2d ago

In Office Mid EMEA Software Logistics Recruiter Ashby Calendar Management Documentation

Requirements

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred) • Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments. • Serve as the primary candidate point of contact with clear, timely communication. • Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting. • Monitor communication from candidates and interviewers and act quickly to keep processes moving. • Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup. • Support compliance, data accuracy, and consistent record keeping. • Create and update process guides, checklists, and templates. • Partner with recruiters to streamline workflows and improve recruiting operations. • Assist with logistics, materials, and follow-ups for recruiting events. • Collaborate with hiring managers and interviewers to ensure alignment and readiness. • Support additional recruiting and people operations tasks as needed in a fast-paced environment. • PREFERRED ATTRIBUTES • Extreme ownership mindset — full responsibility for schedules, communications, and outcomes • High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap” • Strong attention to detail • Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams • Comfort in fast-changing environments with multiple priorities in motion • Proactive problem-solver who anticipates issues before they occur

Benefits

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving. • Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally. • Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results. • Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation. • Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.