artafinance - Recruiting Operations Coordinator (Contractor)
Requirements
• Minimum 3 years of recruiting coordination experience within a technology company, high-growth startup, or fast-paced recruiting environment • Proficiency with Applicant Tracking Systems (Ashby preferred) and scheduling tools • Demonstrated experience supporting multiple concurrent hiring processes and stakeholders • Strong experience coordinating interviews across multiple time zones and seniority levels • Exceptional organizational skills with strong attention to detail • Ability to manage competing priorities while maintaining a high level of accuracy and responsiveness • Excellent written and verbal communication skills • Strong stakeholder management skills and a customer-service mindset • Comfortable working independently in a dynamic, fast-moving environment • Experience supporting technical recruiting teams • Experience working with external recruiting agencies and search firms • Experience supporting global hiring across North America, APAC, and EMEA • Familiarity with recruiting metrics, reporting, and process optimization • Previous experience in fintech, AI, SaaS, or other high-growth technology companies
Responsibilities
• RECRUITING AGENCY & HIRING MANAGER COORDINATION • Serve as the primary point of contact between Arta hiring managers and external recruiting agencies • Facilitate communication regarding open roles, candidate submissions, interview feedback, and hiring decisions • Ensure agency partners have timely updates on candidate status and process changes • Track agency performance, candidate pipelines, and recruiting activity across active searches • Help maintain strong working relationships with recruiting partners while ensuring a high-quality candidate experience • INTERVIEW SCHEDULING & CANDIDATE LOGISTICS • Coordinate phone screens, virtual and onsite interviews, and executive interviews across multiple time zones • Be present in the office 4~5 days a week. For the onsite interviews, register candidates with the building reception, escort them to the meeting room. • Ensure a smooth and professional experience throughout the interview process • Quickly resolve scheduling conflicts and last-minute changes • CANDIDATE & PIPELINE MANAGEMENT • Maintain accurate candidate records and recruiting data within the Applicant Tracking System (Ashby) • Track interview completion, feedback collection, and hiring team responsiveness • Assist with candidate communications, including interview invitations, status updates, and offer coordination • OFFER & HIRING SUPPORT • Assist with offer logistics and candidate closing activities in collaboration with the hiring managers, who will directly communicate the offer details with candidates • Coordinate offer letters for signing, and transition to the Office Manager for the onboarding handoffs • Support ad hoc recruiting projects and hiring initiatives as the company scales
Benefits
• Robust health insurance offering for you and your family • 20 weeks of parental leave • 17 days PTO annually plus national and company holidays • Up to SG$75 per month reimbursement for internet
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