GreenLight Workforce Solutions Inc - Events Coordinator, Singapore (FTC, 6 months)

Singapore3w ago

In Office Mid APAC Artificial Intelligence Logistics Community Ambassador Account Manager Reporting

Requirements

• You may be a strong fit for this role if you: • Have hands-on experience supporting events, particularly registration, guest communications and on-site logistics. • Have 2+ years of experience supporting complex events at a regional company, • Are based in Singapore and have existing work rights in Singapore. • Have experience using Swoogo or a similar event registration platform and are comfortable maintaining event pages and email communications. • Are highly organised, with strong attention to detail and confidence using spreadsheets, guest lists and project trackers. • Communicate clearly in English and work well with colleagues, vendors and guests from different backgrounds. • Have experience coordinating group travel or hotel room blocks, or are keen to develop these skills. • Can manage several assigned tasks, follow through on deadlines and ask for guidance when priorities or requirements change. • Bring a proactive, collaborative and solutions-oriented approach, with flexibility to support on-site delivery and occasional APAC travel. • Have an interest in artificial intelligence and OpenAI’s mission.

Responsibilities

• Coordinate guest lists, invitation tracking and RSVPs, keeping attendee information accurate and up to date. • Build and maintain registration forms, event landing pages and approved guest emails in Swoogo. • Coordinate employee travel, hotel room blocks, event communications and on-site schedules. • Support on-site registration, badge printing, guest arrivals and guest flow, escalating issues to the event lead. • Coordinate assigned logistics with venues, caterers, AV providers and agencies, following the Event Manager’s brief. • Maintain event timelines, checklists, meeting notes and action trackers; flag delays and outstanding decisions. • Track quotes, purchase requests, invoices and expenses for review by the Event Manager and relevant teams. • Support approved security and accessibility arrangements, collect guest feedback and compile attendance and post-event reporting.