econstruct - Receptionist & Admin Assistant

• Office & Documentation Management • Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality. • Manage all company and personnel documents, including contracts, IDs, and certificates. • Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO. • Onboarding & Compliance Support • Prepare and collect documentation for new joiners, including contracts and ID requests. • Support license renewals and compliance documentation with relevant authorities. • Ensure all administrative processes comply with company policies and UAE labor and government regulations. • PRO Coordination • Liaise with the PRO for visa applications, renewals, and cancellations. • Maintain updated records of all government-related transactions. • Follow up on submissions and approvals to ensure timely processing. • Administrative & Office Support • Serve as the first point of contact at the reception for employees and visitors. • Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling. • Support coordination with HR and other departments for documentation and logistical needs. • Arrange meetings, appointments, and assist with office logistics and supplies management. • Reporting & Tracking • Maintain trackers for document renewals, visa status, and onboarding progress. • Prepare regular administrative and compliance reports as needed.