Wealthsimple Technologies - Event Specialist (6 Month Contract)
Requirements
• 5+ years of experience in corporate event planning or complex logistical coordination, ideally in a fast-paced technology or high-growth environment. • Proven experience owning the end-to-end execution of large, complex events involving multiple vendors, locations, and stakeholders. • Strong track record managing event budgets, reviewing vendor quotes, and delivering accurate cost reconciliation. • Excellent judgment and the ability to stay calm, decisive, and solutions-oriented in high-pressure, live-event environments. • Strong interpersonal skills - you’re comfortable managing vendors, partnering with internal teams, and being the onsite point of escalation. • Highly organized, detail-oriented, and motivated by execution excellence. • A builder mindset: you enjoy improving systems and processes, not just running events. • Comfortable being the face of the event onsite and a calm point of escalation when things change.
Responsibilities
• Event planning & execution: • Own the full execution of all major internal events, including company-wide gatherings, team offsites, and large in-office takeovers (e.g., team Go Days). • Partner with Employee Resource Groups (ERGs) providing hands-on logistics support, vendor coordination, and budget guidance to bring community and cultural programming to life. • Lead end-to-end vendor management for events, including catering, A/V, venues, rentals, and entertainment - owning contracts, timelines, and delivery quality. • Act as the primary onsite lead during events, managing vendors, troubleshooting issues in real time, and ensuring smooth guest flow and technical operations. • Proactively identify risks and develop contingency plans to handle last-minute changes or issues. • Track event budgets end to end, manage invoices, and deliver clear post-event budget reconciliation and reporting. • Travel & office logistics: • Coordinate large group bookings for desks, meeting rooms, and common spaces to support team visits and offsites. • Manage logistics for external guests attending events, including special access needs (security, building access, elevators) and vendor coordination. • Own event-related travel logistics for teams, ensuring seamless in-person experiences for employees traveling to and from offsites. • Partner with IT to support remote employee participation through hybrid event setups and localized activations for teams in Calgary and Vancouver. • Operational coordination: • Work closely with the team to align event needs with daily office services, food & beverage programs, and onsite ops. • Run post-event surveys, gather feedback, and translate learnings into concrete improvements to how events are planned and executed over time. • Continuously improve event processes, templates, and systems to support scale and consistency.
Benefits
• 🌸 Top-tier health benefits and life insurance • 📈 Long-term group savings with employer match, through Wealthsimple for Business • 🌴 20 vacation days, 4 wellness days, and unlimited sick and mental health days per year • ✈️ 90 days away: work outside Canada for up to 90 days per year • 👥 Employee resource groups, including Rainbow (2SLGBTQ), Women of WS, and Black at WS • 🌎 We are a hybrid team with over 1,500 employees across North America. The people are one of the best parts of working here: you'll collaborate with incredibly talented, curious, and driven teammates who are deeply committed to doing great work. • Technology & Innovation at Wealthsimple: We move quickly and build thoughtfully. That means we're always looking for better ways to work — whether that's new tools, AI, or rethinking how we approach a problem. We don't expect you to have all the answers, but we do expect curiosity and a willingness to evolve alongside the products we're building. • Inclusion Statement: We're building products for a diverse world, and we need a diverse team to do it well. We strongly encourage applications from everyone, regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. • Accessibility Statement: We're committed to an accessible hiring experience. If you need any accommodations throughout the interview process, please let us know — we'll work with you to make sure you have what you need. We also welcome any feedback on how we can better accommodate candidates with accessibility needs. • AI in Hiring: We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our team but don't replace human judgment – all final hiring decisions are made by people. If you have questions about how your data is used, reach out to us.
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