Elastic - Marketing Strategy & Planning Specialist
Requirements
• Experience in project coordination, program management, marketing operations, finance operations, event or internal communications, or a similar role. Internships and early-career experience count. • Strong attention to detail, with a habit of double-checking numbers, dates, and next steps. • Solid project management skills. You can juggle multiple workstreams, keep them organized, and follow through. • Persistence. You follow up politely and consistently until things get done, even when it takes several tries. • Good judgment. You know when to solve something yourself and when to escalate it, and you bring context and a recommendation when you do. • Discretion with confidential information, including budget, headcount, and strategic planning details. • Comfort with numbers and budgets. You're at ease in spreadsheets (Excel or Google Sheets) and ready to learn financial processes like forecasting and variance tracking. • Strong written and verbal communication. You can write crisp emails and build polished presentations, and you adjust your message to your audience. • Real warmth and people skills. You're energized by building relationships, you're a natural connector, and you can hold people accountable in a way that's respectful and clear. • Comfort learning new software tools quickly. • You're collaborative and proactive, and you're comfortable giving and receiving feedback. • You're located in Canada. • Experience planning team events, all-hands, or internal programs. • Exposure to marketing, field marketing, or events. • Familiarity with tools like G-Suite, Zoom, Slack, Workday Strategic Sourcing, and Allocadia - as well as common project management tools. • Additional Information - We Take Care of Our People: • As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. • We strive to have parity of benefits across regions, and while regulations differ from place to place, we believe taking care of our people is the right thing to do. • Competitive pay based on the work you do here and not your previous salary • Health coverage for you and your family in many locations • Ability to craft your calendar with flexible locations and schedules for many roles • Generous number of vacation days each year • Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service • Up to 40 hours each year to use toward volunteer projects you love • Embracing parenthood with a minimum of 16 weeks of parental leave
Responsibilities
• Budget & Financial Operations • Help oversee the global growth and experiential marketing budget: track spend against plan, reconcile actuals, and flag variances early. • Partner with Finance and regional marketing teams on forecasting, accruals, and quarterly budget reviews. • Help hold marketing teams accountable to finance best practices and standards. You'll monitor compliance, follow up persistently on gaps, and help teams understand and apply the process. • Use our finance and planning tools to track budgets, spend, and approvals. • Build clear budget summaries and trackers that make it easy for leaders to understand where we are and what needs a decision. • Team Culture & Connection • Own our team culture programs, including planning and running our all-hands from agenda to follow-up. • Create moments that bring a globally distributed team together, and keep them fresh by gathering feedback and trying new things. • Build solid relationships across the whole department. You'll be a familiar, friendly face to teams in every region and function. • Help people work better together by connecting the right folks, smoothing out friction, and making it easy to collaborate across teams. • Project & Program Coordination • Coordinate special projects on behalf of the group and the VP, from kickoff through completion: set timelines, assign owners, track dependencies, and follow up. • Keep projects organized with clear plans, status updates, and documented next steps. • Spot risks and gaps early, select what needs to be escalated and to whom, and raise it with a recommended path forward. • Communication & Executive Support • Write concise, well-tailored emails, updates, and presentations for audiences ranging from regional teams to senior leaders. • Prepare materials for business reviews, QBRs, and leadership meetings. • Handle confidential business and financial information with discretion. • Help maintain the team's operating rhythm: planning calendars, recurring reviews, and process documentation. • Process & Tools • Learn and use our finance, planning, and project management tools, and suggest ways to make our processes simpler and faster.
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