Assist World - Executive Assistant + Personal Assistant (Entrepreneurial "EAPA") — Founders Support

• Manage calendars, inbox coordination, and scheduling priorities for both founders • Support day-to-day operations across a lean consulting business (minimal SOPs, frequent changes) • Coordinate internal tasks and keep work moving in Notion (task tracking, follow-ups, deadlines) • Maintain organized digital filing and documentation in Google Drive • Handle general admin support across tools and systems (email, docs, trackers, process notes) • Source, interview, and vet contractors (primarily admin, ops, and social media-related roles) • Manage communications with candidates/contractors and support rate negotiation • Drive hiring workflows end-to-end (shortlists, scheduling, scorecards/notes, next steps) • Coordinate contractor work from kickoff through completion (scope, timelines, deliverables) • Own and run small-to-medium projects from A to Z across founders + contractors • Create clear task plans, set timelines, and follow up consistently to ensure delivery • Provide brief daily/weekly status updates and proactively flag blockers or risks • Light Finance Coordination (Project Management + Review) • Zoho Books / Zoho Payroll: coordinate quarterly bookkeeping contractor (reminders, follow-ups, ensuring books are updated) • YNAB (personal finance): coordinate monthly budgeting contractor, then review categorization for accuracy (quality check / reasonableness) • Maintain simple financial checklists and ensure completion by deadlines • (Note: This is not a full bookkeeper role—more coordination + review.) • Coordinate household staff and home services (cleaners, chefs, contractors, dog trainer, etc.) • Research and book travel, manage itineraries, and handle trip logistics • Order groceries and household essentials via apps • Support moving logistics, vendor research, product recommendations, and general life admin • Ensure personal operations run smoothly with minimal founder involvement • Social media savvy and comfortable supporting content workflows • Able to hire/manage social media contractors on Upwork when needed • Basic familiarity with Canva and digital content coordination (e.g., thumbnails, simple graphics) • Bonus (not required but preferred): • Copywriting for social posts/emails/newsletters • Video editing for short-form content • 3–4+ years experience supporting founders/executives in startup, agency, or high-change environments • Highly proactive, independent, and comfortable with minimal structure • Assertive communicator who can respectfully push back, ask clarifying questions, and prevent mistakes • Strong project management ability (follow-through, timelines, accountability) • Recruiting/contractor management experience (especially Upwork) • Excellent written and spoken English (clear, concise, professional) • High discretion and comfort handling personal + business matters • Strong organization, attention to detail, and reliability • Notion (task + project tracking) • Google Workspace / Google Drive • Zoho Books + Zoho Payroll (coordination) • YNAB (review + quality checking) • Upwork (recruiting + contractor management) • Email + calendar tools • Founders consistently feel time returned (less admin, fewer follow-ups, fewer dropped balls) • You ask smart questions up front, communicate progress clearly, and don't make assumptions • Projects and contractors move forward without founders needing to chase • Personal logistics are handled smoothly with minimal back-and-forth • You operate as a true right-hand—not a "yes-person," but a thoughtful executor who elevates operations • Finalists may be asked to complete a paid trial task (time-boxed) to evaluate: • Communication and clarifying questions • Execution quality and follow-through • Organization and reporting style