n8n - Executive Assistant (German speaking)
Requirements
• ⚖️ Prioritization under pressure: You have a clear system for managing competing demands: a real framework for what moves, what waits, and what Jan never needs to see. • 🛡️ Protective of the CEO's time: You're comfortable saying no to VPs, board members, and external stakeholders, and you know how to hold the line without burning a relationship. • 📋 Board and stakeholder coordination: You've coordinated with senior stakeholders or board-level EAs and know what precision means at that level. • 🔍 Attention to detail: You notice things others miss (time zone conflicts, itinerary gaps, a meeting that should never have been booked) and act without being asked. • 🤖 Automation curiosity: You actively experiment with AI and automation tools to improve how you work, not just in theory. • 🎯 Low ego, high judgment: You're direct, you don't waffle, and you're comfortable working with a founder who is self-sufficient and won't ask you twice. • 📐 Notion: If you don't use it yet, you'll pick it up fast if needed, but an eye for structure and formatting matters from day one. • ⚡ Hands-on automation experience: You've built workflows in n8n, Zapier, Make, or similar tools, and you'd jump at the chance to automate parts of this role. • 🎪 Event coordination: You've run or supported company events and offsites and know the logistics.
Responsibilities
• 🤝 1 - Executive Support • Manage the CEO’s calendar, travel, meetings, and expenses • Provide briefings and background for key meetings • Handle external communication on behalf of the CEO (e.g. emails, LinkedIn, investor/vendor inquiries) • Maintain confidentiality and anticipate needs proactively • 🎯 2 - Operational Coordination & Projects • Track key deliverables and support project execution • Prepare presentations, reports, and internal documents • Coordinate board meetings, investor updates, and offsites • Organise team meetings and cross-functional events • 💻 3- Process Ownership & Admin • Own and improve internal processes: travel, expenses, vendor tools • Act as point of contact for travel systems and related vendors • 👥 4 - People & Culture Collaboration • Work with People & Ops to support internal initiatives • Help coordinate company-wide meetings and team offsites
Benefits
• You'll be one of the most connected people at n8n, with direct visibility into how a fast-growing AI company operates at the top. Jan is a founder who trusts his people, moves fast, and won't micromanage. That means real autonomy from day one. • The role is honest: most of your time is the craft of great EA work: getting the calendar right, making travel seamless, making sure Jan walks into every room prepared. That craft matters and we take it seriously. On top of that, there's a layer you won't find in most EA roles: n8n is an AI automation company, and we're using that to rethink what executive support looks like at scale. You won't be supporting one person forever. You'll help build the systems that let one great EA support many. • You'll sit inside our People team, the architects of culture at n8n, and have real relationships across the whole organisation. • This isn't a Chief of Staff track. But if you want to do exceptional EA work at one of Europe's fastest-growing startups and you're curious about what happens when you start automating your own role, this is a rare one. • Competitive compensation 💸 – We offer fair and attractive pay. • Ownership 💪 – Our core value is to “empower others,” and we mean it—you’ll get a slice of n8n with equity. • Work/life balance 🏖️ – We work hard but ensure you have time to recharge: • Europe: 30 days of vacation, plus public holidays wherever you are. • US: 20 vacation days, 8 sick days, plus public holidays wherever you are. • Health & wellness 🩺 – • Europe: We provide benefits according to local country norms.* • US: Multiple low-premium, low-deductible medical plans with coverage for individuals and families—plus a no-cost premium HDHP option with a pre-seeded HSA—along with dental and vision coverage. • Future planning 💰 – • Europe: We provide pension contributions according to local country norms.* • US: 401(k) retirement plan with a 4% employer match. • Financial security 🛡️ – • US: Company-paid short-term and long-term disability insurance, plus life insurance to support you and your loved ones. • Career growth 📈 – We hire rising stars who grow with us! You’ll get €1K (or equivalent) per year to spend on courses, books, events, or coaching to level up your skills. • A passionate team 🤩 – We love our product, and we prove it with regular hackathons where we see who can build the coolest thing with it! • Remote-first 🌏 – Our team works remotely across Europe, with regular off-sites for team bonding. Some roles, like sales in the US, are hybrid—please check the job description. • Giving back 🤝 – We're big fans of open source, and you'll get $100 per month to support projects you care about. • AI enablement 🤖 – We believe in working smarter—everyone gets an unlimited AI budget to explore and use the best tools to boost productivity and creativity. • Transparency 🙏 – We all know what everyone’s working on, how the company is doing—the whole shebang. • Country-specific details are provided in your contract.
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