Grayscale Investments - Executive Assistant

Stamford, Connecticut, United States4w ago

In Office Senior NA Fintech Logistics Executive Assistant Documentation Team Leadership Reporting Microsoft Office Zoom

Requirements

• 7-12 years of experience supporting C-level executives (financial services or high-growth company experience strongly preferred). • Ability to manage competing priorities in a fast-paced environment. • Strong organizational and time-management skills with exceptional attention to detail. • Excellent written and verbal communication skills, with a high degree of professionalism. • Proficiency with Microsoft Office Suite; familiarity with collaboration tools (Zoom, Slack, Concur) is a plus. • A proactive, service-oriented mindset with a “no task too small” attitude.

Responsibilities

• Own and manage complex executive calendars, coordinating meetings, resolving conflicts, and anticipating needs so leaders are fully prepared. • Arrange and oversee all aspects of domestic and international travel, including itineraries, logistics, and last-minute adjustments. • Prepare, track, and reconcile expense reports with accuracy and timeliness. • Coordinate important internal and external meetings, ensuring agendas, materials, participants, and follow-ups are handled seamlessly. • Draft, edit, and prepare correspondence, presentations, and other documents on behalf of executives. • Monitor deadlines, action items, and deliverables to ensure nothing falls through the cracks. • Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and discretion at all times. • Serve as a proactive partner to executives by helping them prioritize time, stay aligned on key objectives, and focus on what matters most. • Support team events, offsites, and leadership initiatives with logistical and administrative execution. • Partner with other Executive Assistants across the firm to ensure consistent coverage, smooth handoffs, and cross-team collaboration. • Handle sensitive and confidential information with the highest level of judgment and care.