Keep - Executive/Personal Assistant Hybrid (part time)

• Inbox & Communication Management • Own and manage the CTO's inbox - triage, respond to routine items, flag urgent issues, and ensure nothing falls through the cracks • Follow up with third parties, vendors, and stakeholders • Route tasks and requests to appropriate team members • Handle sensitive and confidential communications with discretion • Calendar & Meeting Coordination • Master calendar management - schedule, reschedule, optimize, and manage conflicts seamlessly • Coordinate meetings across multiple time zones with internal and external stakeholders • Prepare meeting agendas, materials, and follow-ups • Assist with all-hands meeting logistics and coordination • Travel & Logistics • Travel & Logistics • Book and manage all travel arrangements - flights, hotels, ground transportation, itineraries • Create detailed travel plans and handle last-minute changes seamlessly • Coordinate logistics for company events and offsites • Administrative & Personal Support • Process payments, expense reports, and administrative paperwork • Manage contract logistics and route legal documents appropriately • Support personal tasks and errands as needed (forms, problem-solving, local coordination) • Use company virtual card for authorized expenses only • You're the kind of person who: • Anticipates needs before they're expressed • Anticipates needs • Loves solving problems and removes obstacles without being asked • Loves solving problems • Thrives on variety - no two days are the same and you love it • Thrives on variety • Has great attention to detail - nothing gets by you • Has great attention to detail • Makes confident decisions even with incomplete information • Makes confident decisions • Stays calm under pressure - last-minute changes don't phase you • Stays calm under pressure • Communicates proactively - you flag issues early and keep your exec informed despite limited hours • Communicates proactively • Takes ownership - if something needs doing, you make it happen • Takes ownership • Thrives in ambiguity - you're comfortable in fast-paced startup environments where things change quickly • Thrives in ambiguity • What to expect • Day-to-day: • Morning inbox triage and calendar optimization • Coordinating meetings and handling schedule changes • Following up on pending contracts and administrative tasks • Booking travel and managing logistics • Handling personal errands and problem-solving • Meeting in-person with the CTO 1-2x per week • Preparing materials for all-hands meetings • Solving unexpected problems as they arise • Work schedule: • Part-time: 20 hours per week • Flexible schedule with core availability during business hours • Hybrid: In-office 1-2 days per week, remote the rest • Occasional flexibility for after-hours communication as needed