healthtech-1 - Executive Assistant to CEO Co-founder

• Mastered calendar and inbox - you know what matters to Raj, what is noise, and what is not. • Shadowed Raj in all meetings - you understand his meetings, priorities, and working style • Established your quality standards and techniques to meet them - nothing leaves your desk with errors • Run logistics for 5+ major meetings - materials ready, people briefed, no surprises • Built your action tracking system - Raj's commitments are visible and moving forward, no actions have been missed • By day 60: Make hard things easy • Output: Raj trusts you completely with executive operations. • Output: • Process audits - you've reviewed how Raj interacts with the team, identified 2-3 process inefficiencies, and recommended changes • Communication protocols - you've developed standards for how information flows between Raj and teams (e.g., decision-making processes, update cadences) • Calendar on autopilot - you make judgment calls and Raj agrees with them, you schedule to priorities not requests • Inbox at zero daily - you respond on his behalf when appropriate, flag urgent, eliminate noise • Raj’s meeting prep is reliably excellent, also has a venue (rooms if internal), starts on time, has buffer zones where needed • Tracked 50+ actions to completion, with nil missed • You’re acting as a reliable, independent thought partner who can challenge Raj when needed but also play with his ideas to optimise his creativity and output • Observe and take note of what gives Raj energy e.g. meditation, exercise and ensure he has space to do this each day • By day 90: Set the standard • Output: You're indispensable to how Raj and the leadership team operates. • Output: • Raj delegates tasks once and forgets them - he trusts they're done • Zero dropped balls - your tracking system means nothing slips • You've built a weekly exec dashboard showing company metrics, team progress, and key blockers • You produce ad hoc reports analysing organisational efficiency and trends • You've lead implementation of organisational process improvements (e.g. new meeting formats, communication standards, workflow improvements); you will have measured their effectiveness and iterated accordingly • Meeting quality is consistent - prep happens without Raj thinking about it • You've optimised Raj's calendar multiple times based on what actually gets results • You've built templates and systems that make recurring work effortless • You and Raj complement each other’s mindsets and abilities, you catch details he misses, you know when to bring Raj back into focus and how to prioritise his ideas • You understand how to create a world where Raj can work at his optimum, sometimes last minute and amongst chaos, but create time and space for him to channel that energy into order so the rest of the team can thrive in structure, good communication and clarity • You're always two steps ahead - no firefighting, just smooth execution