blue-energy - Senior Executive Assistant to the CEO

Edinburgh, United Kingdom1mo ago

Requirements

• Bachelor's degree or equivalent professional experience preferred. • Minimum 5+ years of executive support experience, including direct support to C-suite executives. • Experience supporting a CEO, Board, or executive leadership team in a high-growth or complex organisation. • Strong understanding of corporate governance, Board processes, and executive operations. • Exceptional organisational, planning, and prioritisation skills. • Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Teams, Word, and Excel. • Excellent written and verbal communication skills. • Ability to manage highly confidential information with discretion and professionalism. • Experience coordinating international travel and complex executive schedules. • We look forward to your application and helping foster an era of safe, clean, affordable, and abundant energy. • Blue Energy is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.

Responsibilities

• Executive Scheduling and Calendar Management • Manage the CEO's complex and dynamic calendar across multiple time zones. • Prioritise competing demands and ensure alignment with strategic business priorities. • Coordinate internal and external meetings, ensuring effective use of executive time. • Anticipate scheduling conflicts and proactively resolve issues. • Board and Executive Meeting Support • Coordinate Board of Directors meetings and executive leadership meetings. • Support agendas, briefing materials, presentations, and supporting documentation. • Presentation and Meeting Preparation • Develop high-quality executive presentations, briefing materials, reports, and talking points. • Conduct research and gather information to support leadership discussions and decision-making. • Ensure executives are appropriately prepared for meetings, presentations, and events. • Action Tracking and Follow-Ups • Maintain executive action logs and decision trackers. • Monitor progress against commitments and deadlines. • Coordinate follow-up activities across departments and stakeholders. • Escalate risks or delays where appropriate. • Confidential Records Management • Maintain confidential executive files, records, and documentation. • Manage sensitive business information with the highest level of discretion. • Support document retention and governance requirements. • Executive Event Coordination • Coordinate executive offsites, leadership workshops, Board events, and strategic meetings. • Manage logistics, venues, travel arrangements, and attendee communications. • Ensure seamless execution of executive-level events. • Senior Stakeholder Coordination • Serve as a key point of contact for senior internal and external stakeholders. • Build effective working relationships across the organisation and with external partners. • Facilitate communication between executives and key stakeholders. • Investor and Partner Meeting Coordination • Coordinate meetings with investors, strategic partners, customers, regulators, and industry stakeholders. • Prepare meeting materials, briefing notes, and follow-up actions. • Ensure professional and consistent stakeholder engagement.